When I Work is the easiest way to create an employee schedule, handle employee time tracking, and communicate with your staff— all from the app or desktop.

Why managers love it:
*Make and manage the work schedule with ease
*View entire staff schedule from anywhere at anytime
*Create, update, and publish shifts
*Alert staff of changes to the schedule
*Monitor & approve shift trades and time off requests
*Setup a time clock for staff to clock in and out
*Message with staff 1:1 or in groups without sharing personal info

Why your team will love it:
*They can see who’s working (with permissions)
*View work schedules from anywhere at anytime
*Clock in and out of shifts
*They can pick up extra hours
*Trade shifts with coworkers
*Request time off
*Chat with coworkers 1:1 or in groups

What’s New

Version 7.5

* Improved clock in location validation.
* Bug fixes around timesheets, shift confirmation, and employee privacy.
* Backend enhancements to keep things running smoothly.

Ratings and Reviews

4.5 out of 5
161 Ratings

161 Ratings

PurpleAirplane ,

Good, room for improvement including reliability

When I work is reasonably priced for its feature set and provides great basic overall options to perform workforce planning.

There are tools which are not easy to understand so may end up being ignored, and there is poor reliability with the work chat feature, which may be a hindrance.

Overall good, though even the higher paid plans don’t include much needed options.

Didnt have a choice ,

Unnecessary update

I’m sorry but the new update is terrible. It deleted ALL my availability for the rest of the year which I just input 3 days ago which took me ages. And now I’ve been forced to input all my availability again on an even worse interface that took me twice as long. The new availability interface, both in the app and on the computer is very annoying and clunky to navigate, and also unclear. The other one was much simpler and smoother to use and the option to add multiple availabilities was really convenient for those of us who work casually. My boss just notified us that EVERYONE (40 plus people) from our workplace will have to input their availability again because they all got deleted due to the app update. We rely on this app heavily and have a strict rostering system that was just finalised yesterday and now my boss has to start from scratch. Please go back to the old interface for availability preferences. Really disappointed.

Austin657833 ,

Comprehensive package

We are a small business with two stores and have been searching for a reasonably priced roster/timetable software for years. At last we have found the perfect solution. We are still discovering more and more features!


When I Work, Inc.
79.7 MB

Requires iOS 11.0 or later. Compatible with iPhone, iPad and iPod touch.


English, French, German, Italian, Spanish

Age Rating
Rated 4+
© When I Work, Inc 2019
In-App Purchases
  1. Annual Mini Scheduling Plan $329.99
  2. Annual Micro Scheduling Plan $159.99
  3. Annual Small Scheduling Plan $499.99


  • Family Sharing

    Up to six family members will be able to use this app with Family Sharing enabled.

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