DATABASICS 4+

By combining two world-class tracking systems in one, DATABASICS delivers time and expense management with unmatched flexibility, streamlined processes, data consistency and the assurance that everyone in your organization is working from the same playbook—no matter where they are. You’ll wonder why you ever did it any other way.


*This app is a companion to DATABASICS' Time & Expense for existing users. You must be a current DATABASICS customer to use the app.*

Better Value
A centralized view of everything in one simple-to-deploy system saves time and money from day one.

Better Flexibility
Unmatched configurability makes it easy to make adjustments even during fast-moving periods of change.

Better Control
Eliminate errors, delays and redundant processes.

Better Decisions
Big-picture insight enables quick and better-informed decisions.

Better Experience
A single view and one process for entry and approvals equals unparalleled ease of use.


Expense Features:
Mileage tracking. Use Google Maps to calculate mileage for your expense reports. Automate commute miles, remember prior addresses and pre-define distances between commonly used locations.

Audit control. Fine-tune and track details of your review of expense reports to focus on the areas of most concern to your business.

Workflow and approvals. Create workflows to meet the needs of each operating unit in your organization, including approvals by spend, expense type and budget line item.

Credit and P-Card integration. Effortlessly move data in real time between DATABASICS Expense and a wide range of credit card and payment solutions.

GSA per diem allowance and deduction support. Automatically access CONUS and OCONUS rates for automatic per diem calculations, or use a table of your own rates. Ensure compliance with corporate policies and Joint Travel Regulations (JTRs).

OCR receipt scanning. Our optical character recognition reads receipt images (even hotel folios), making it possible to build reports with minimal manual effort and aggravation.

Time Features:

Leave management. Take control of time off with fully automated accruals, leave requests and policy enforcement.

Geo-fencing. Keep employees accountable for not only when they clock in, but where they clock in too.

Notification and alerts. Quickly notify users when timesheets are rejected or approved and get scheduled reports on missing timesheets.

Budgeting and analytics. Take the guesswork out of costs and schedules with real-time reporting and visibility.

Global localization. Our web-based platform supports international laws, taxes, languages and policies.

Project and grant tracking. Streamline and automate client billings and internal project management.