Trusted on thousands of projects—from small surveys to multi-site mega-builds—Onetrace gives subcontractors real-time visibility across every project and their entire workforce. Stay in control, make informed decisions, and build a stronger, more profitable business.
Designed for on-site operatives and back-office teams, over 1,000+ subcontractors rely on Onetrace to capture data, streamline compliance, and deliver instant proof of work to clients.
Purpose-built for subcontractors, Onetrace is a single system to capture, monitor, review, and report on all work in real time. Whether you’re inspecting, surveying, or installing, Onetrace keeps projects moving and compliant.
- ONETRACE MOBILE APP -
Optimised for the teams on the ground, the Onetrace Mobile App keeps operatives connected and projects moving—whether you’re running a single site or managing hundreds.
Operatives get the right data at the right time, so work flows without interruption. And with full offline capability, tasks can continue seamlessly even when there’s no signal.
• Access Project Information – View job details, site addresses, drawings, and your daily to-do list—everything you need, in the palm of your hand.
• Record Your Work – Capture surveys and inspections, document installations or remedial tasks, and log variations through job sheets.
• Drop Pins on Drawings – Mark up drawings with pins to accurately show exactly where work has been completed.
• Upload Photographic Evidence – Take before, during, and after photos to provide real-time proof of work.
• Update Job Status On-Site – Keep back-office teams informed with instant progress updates.
• Clock In & Out – Track hours accurately by clocking in on arrival and out when you leave site.
• Sign Documents Digitally – Read, review, and sign RAMS, toolbox talks, and health & safety documentation with a single click.
- ONETRACE PLATFORM -
• Customisable Forms: Easily create, customise and save tailored forms for every job type or trade.
• Job Scheduling: Schedule jobs and manage workloads to keep projects running smoothly.
• Drawings, Pins and Custom Statuses: Mark up drawings with pinpoint accuracy, and craft your own custom statuses that match your workflow to keep every project on track
• Reports: Instantly generate customisable PDF and Excel reports to give clients and auditors the data they need—whenever they need it.
• Approvals & Client Access: Build a quality-assurance process to capture approvals from clients, site managers, QA teams, or any project stakeholder.
• Timesheets & Productivity: Track and monitor operative time and attendance to ensure teams stay on schedule.
• Asset Tagging & QR Codes: Label project assets with QR codes to provide clear, verifiable evidence of compliance.
• Calculating Rates: Automatically calculate rates to show the value of work as it is completed by your operatives.
• Signed Docs: Request and collect signatures for RAMS, Toolbox Talks, and other key documents in just a few clicks.
• Secure & Accessible: Store drawings, reports, and compliance documentation safely in the cloud for access anytime, anywhere.
- TRUSTED BY LEADING SUBCONTRACTORS -
“The app is absolutely outstanding—easy to use and easy to personalise for our team and clients.”
- Olymp Fire Protection
"Onetrace streamlined our operations and saved hundreds of admin hours."
- Golden Thread Fire Delay
“We instantly see project progress—no more chasing data.”
- TBL Fire Protection
”Incredibly user friendly and flexible.”
- Trail Group
OneTrace is an outstanding piece of software and, in my experience, offers some of the best features currently available for managing field operations and reporting. The platform is intuitive, reliable, and continually evolving to meet the needs of its users. One of its biggest strengths is the team behind it—they genuinely listen to customer feedback. If you suggest a new feature or raise an idea for improvement, your voice is heard, and they actively consider ways to incorporate user feedback into future updates. It’s refreshing to use software where the developers engage with their customers and are committed to continually improving the product based on real-world use rather than making changes in isolation. That level of support and willingness to evolve is what sets OneTrace apart from many of its competitors.
A Game Changer for Project Management
X.xGracex.X
Really pleased with Onetrace. It's made day to day site work much easier by keeping everything in one place. The app is straightforward to use, whether it's uploading photos, completing forms, recording work completed, or checking project information.It's saved a lot of time compared to dealing with paperwork and makes it much easier to keep track of what's happening on site. Being able to update information in real time and quickly generate reports is a big plus, and the offline feature is handy when signal isn't great.The team at Onetrace are spot on! They're always friendly, approachable, and available whenever we have any issues or questions. Any problems we've had have been dealt with quickly and professionally, which makes a huge difference when you're busy managing projects.Overall, it's a reliable app that helps keep projects organised and keeps communication between site and office running smoothly. Highly recommended.
Great Firestopping recording system
R.Isik
I’ve used the system for a few years and it’s been really useful, the app is easy to use and our operatives all understand how to use it. A special mention to Callum who’s looked after our account and has made sure all of questions are answered and new features are shown to us
Simply the best software
Jay Sefton
Having worked in the fire industry for nearly 20 years and being a strong advocate of the Golden Thread principle, I believe OneTrace is by far the most comprehensive and effective platform available. Compared with other solutions on the market, it stands out as the best all-round system for delivering compliance, traceability, and accountability throughout a building's lifecycle.
- General improvements and bug fixes
Version 12.10
The developer, Onetrace Ltd, indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy .
Data Linked to You
The following data may be collected and linked to your identity:
Location
Contact Info
User Content
Identifiers
Usage Data
Data Not Linked to You
The following data may be collected but it is not linked to your identity:
Diagnostics
Privacy practices may vary based, for example, on the features you use or your age. Learn More
Accessibility
The developer has not yet indicated which accessibility features this app supports. Learn More
Information
Provider
Onetrace Ltd
Size
74.2 MB
Category
Business
Compatibility
Requires iOS 17.0 or later.
iPhone Requires iOS 17.0 or later.
iPad Requires iPadOS 17.0 or later.
Mac Requires macOS 12.0 or later and a Mac with Apple M1 chip or later.
