Truckfile’s safety check system is a new replacement for the manual inspection process with an electronic method that is not only easy to use, but alleviate errors and inefficiencies associated with paper inspections.

Implementing and using Truckfile’s Safety Check system is as simple as scan, inspect, transmit and track. QR (quick reference) bar codes are placed on the vehicle at critical inspection points. These weather resistant label tags contain information about the their position on the vehicle, components to be inspected, the vehicle and the user.

Using an iPhone/iPod/iPad drivers conduct their inspections by scanning in their unique QR code then identifying the vehicle by scanning the vehicle QR tag. The inspections are conducted by placing the hand held reader in close proximity to the tag. The device will read the tag and display the appropriate checks to be completed at the inspection point. With simple tap screen responses the inspection is completed. When defects are discovered, the driver selects the defect description from a pre defined list and indicates whether or not the vehicle is safe to operate with the noted defect.

When the inspection is complete the information is transmitted to Truckfile. Truckfile is a secure data base that can be accessed by an authorised user from any web browser.

Defects are reported immediately through to the responsible supervisor via email. A full history of each check is kept on the vehicles Truckfile record and chosen workshops can be alerted automatically to the need for any repair. A weeks worth of checks are kept for reference on the hand held reader.

The Truckfile system records the complete cycle of check, defect reporting and rectification in line with DVSA recommendations. DVSA have authorised the use of digital devices for the drivers walk around check.

What’s New

Version 2.0.24

New version and bug fixes

Ratings and Reviews

3.0 out of 5
1 Rating

1 Rating

TruckMonkey ,


Latest update has removed the ability to enter a description of the fault. All you can do now is take a photograph or video. Photos do not allow a workshop to understand what issues need correcting.

Issue corrected quickly by developers.

Developer Response ,

The issue regarding entering text to describe the fault was identified at the beginning of the week. This has now been rectified in the latest release.

You can now update the app but if you have any further issues then please contact our help desk on 0845 872 0400.

Millzy89 ,

App not working

This is a brilliant app but I think it has a bug has from the last update last week it just freezes all the time and is very very slow, I have to keep closing the app for it to work, please fix as I use this for work, thanks

Lukeharcourt 1990 ,

Need update

I have iPhone and this app does work with touch so can scan qr codes at night when I and others go to work need update so torch can work too

App Privacy

The developer, Magic Internet Technologies Ltd, indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy.

Data Not Linked to You

The following data may be collected but it is not linked to your identity:

  • Location
  • Contact Info
  • User Content

Privacy practices may vary based on, for example, the features you use or your age. Learn More


  • Family Sharing

    Up to six family members will be able to use this app with Family Sharing enabled.

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