When I Work is the easiest way to create an employee schedule, handle employee time tracking, and communicate with your staff— all from the app or desktop.

Why managers love it:
*Make and manage the work schedule with ease
*View entire staff schedule from anywhere at anytime
*Create, update, and publish shifts
*Alert staff of changes to the schedule
*Monitor & approve shift trades and time off requests
*Setup a time clock for staff to clock in and out
*Message with staff 1:1 or in groups without sharing personal info

Why your team will love it:
*They can see who’s working (with permissions)
*View work schedules from anywhere at anytime
*Clock in and out of shifts
*They can pick up extra hours
*Trade shifts with coworkers
*Request time off
*Chat with coworkers 1:1 or in groups

What’s New

Version 7.5

* Improved clock in location validation.
* Bug fixes around timesheets, shift confirmation, and employee privacy.
* Backend enhancements to keep things running smoothly.

Ratings and Reviews

4.5 out of 5
198 Ratings

198 Ratings

Donkey nut ,

So far so good

Started using this app a couple of weeks ago. Seems simple enough. In two minds to upgrade already to the paid version. Seems a bit expensive at $1.50 per user especially when we have bank charges and exchange rates to pay. Might be worth the creators looking into a UK pricing.

Andrew Hinter ,

Job Site function

Please fix the job site function - at present employees cannot click on a phone number or email address within the job site. This means they Have to manually write it down then call it. This can be fixed easily! Please please do it.

AmyPret ,

Good useful app

Very good to keep track of when working and available shifts.
Would be better if could choose specific dates to view rather than having to flick through week by week. A month view and then selecting a date would be better


When I Work, Inc.
79.7 MB

Requires iOS 11.0 or later. Compatible with iPhone, iPad and iPod touch.


English, French, German, Italian, Spanish

Age Rating
Rated 4+
© When I Work, Inc 2019
In-App Purchases
  1. Annual Mini Scheduling Plan £209.99
  2. Annual Micro Scheduling Plan £99.99
  3. Annual Small Scheduling Plan £299.99


  • Family Sharing

    Up to six family members will be able to use this app with Family Sharing enabled.

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