Email Filing Assistant Pro 4+

Schulz Software

    • 3.0 • 4 Ratings
    • $5.99



EFA Pro exclusively supports Microsoft ® Outlook for Mac 16.X as long as Outlook is installed physically on a Mac. Please note that EFA Pro does not support filing into PST files and does not support New Outlook Mode.

EFA Pro automates and simplifies email management. EFA is built on the premise that every time you want to file an email, your brain needs to conduct a context switch. That is, it needs to interrupt a usually high-value cognitive task for a low-value task, which is to think about where an email should be filed and then drag and drop that email into the target mailbox.

EFA addresses this issue by keeping track of the location of emails in your mailboxes. By analysing previous filings it is able to suggest the most likely locations where an email could be filed. All you need to do is to confirm a suggestion and EFA takes care of the rest.

Based on this premise, EFA presently offers the main key capabilities
- Individual Filing: The filing of a single email or a group of emails
- Batch Filing: The automatic filing of emails from an entire mailbox, such as Sent Items or Inbox
- Email Reply: A workflow that joins the steps of sending a reply email, filing it and co-filing the original email.

EFA functionality can be accessed from
- The main EFA window, both in a full and a minimalistic version
- A Head-up Display, which is always in the foreground
- The Dock
- The Touch Bar on compatible MacBook Pro models.
- The keyboard.

What’s New

Version 5.0

This version of EFA Pro has the following new features and improvements:
1) Indexing: When using Single Mailbox index, the new 'Include Sub-Mailboxes’ checkbox improves the speed of refreshing indexes when the user has tidied up their folder structure manually.
2) New preference setting under the 'other' tab: The simplified HUD is more slimline and only shows the mailbox name and the search function.
3) Batch Filing: Added context menu to exclude proposed mailbox from filing. This accelerates the creation of a list of excluded mailboxes) that EFA should not automatically file into
4) General: Create a hotkey option for opening the main window instead of having to go through the View menu bar: shift-command-0

Ratings and Reviews

3.0 out of 5
4 Ratings

4 Ratings

bfuchsny ,

Would be great but….

This app would be great but it keeps crashing and freezing up on me. Additionally, it is too cutesy and takes way to long to have an email filed. I do not care to see the drawer open and close. Just file the email quickly. I have a similat program for my PC that works flawlessly with Outlook, is quick and does crash and freeze. I wish the developer wouild have spent more time making the app work well instead of trying to make it look cool for a 5 year old. Please fix and this would be a great app.

ajayraj ,

Does not work.

I used to use it for Outlook 16. But now I cannot seem to use it after the EFA updated itself to 5.0

Deanokay ,

A HUGE Time Saver for Outlook 2011 Users

If you use Outlook 2011 for Mac and maintain a file folder structure in Outlook, you may be spending hours each month manually filing all of those emails from your clients, family, vendors, contractors, etc. Anyone who has been using Office 2011 long enough probably suspects like me that this program is the redheaded stepchild that Microsoft does not want to support, and that includes any filing enhancements. Enough!

This program allows 2-click filing based on what is currently in your folders. It is not perfect but it is waaaaaay better than any of the alternatives. This program has saved me a considerable amount of time and helped to keep my email organized. After its initial release the programmer implemented several of my suggestions, which I do appreciate. There are a few remaining which may not be possible in a Mac environment… my wish list is 1) faster filing after clicking, 2) an option to file sent emails as they go out, and 3) automatic, incremental index updates. For those three I'll give 6 stars!

Serious Outlook 2011 users NEED this program. Really.

App Privacy

The developer, Schulz Software, indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy.

Data Not Collected

The developer does not collect any data from this app.

Privacy practices may vary, for example, based on the features you use or your age. Learn More


  • Family Sharing

    Up to six family members can use this app with Family Sharing enabled.