EFA Pro exclusively supports Microsoft ® Outlook for Mac 16.X as long as Outlook is installed physically on a Mac. Please note that EFA Pro does not support filing into PST files and does not support New Outlook Mode.

EFA Pro automates and simplifies email management. EFA is built on the premise that every time you want to file an email, your brain needs to conduct a context switch. That is, it needs to interrupt a usually high-value cognitive task for a low-value task, which is to think about where an email should be filed and then drag and drop that email into the target mailbox.

EFA addresses this issue by keeping track of the location of emails in your mailboxes. By analysing previous filings it is able to suggest the most likely locations where an email could be filed. All you need to do is to confirm a suggestion and EFA takes care of the rest.

Based on this premise, EFA presently offers the main key capabilities
- Individual Filing: The filing of a single email or a group of emails
- Batch Filing: The automatic filing of emails from an entire mailbox, such as Sent Items or Inbox
- Email Reply: A workflow that joins the steps of sending a reply email, filing it and co-filing the original email.

EFA functionality can be accessed from
- The main EFA window, both in a full and a minimalistic version
- A Head-up Display, which is always in the foreground
- The Dock
- The Touch Bar on compatible MacBook Pro models.
- The keyboard.

What’s New

Version 4.0

EFA Pro 4 supports Catalina, Big Sur and Apple silicon, whilst maintaining support for Intel processors. We have added new functionality, such as email reply mode, file-with-sent-email, context menus, analytics and keyboard shortcuts. EFA Pro 4 supports the pausing and resumption of the indexing process, and we've put particular focus on making indexing a faster and more transparent experience. Filing emails with EFA Pro 4 is faster and more fluent compared to EFA Pro 3.9X.

Ratings and Reviews

1.0 out of 5
1 Rating

1 Rating

DrDrewSmith ,

Rather unimpressive

I am using MS Outlook for Mac (Version 15.41) and had no success with this app. In spite of having a quite extensive filing system consisting of folders and sub-folders (or even sub-sub-folders), this app thought all my mail should be filed in the Archive folder, which is a folder I never use! If there was a way to get my $7 back, I’d try to to do that. I guess caveat emptor is this company’s slogan! I would avoid purchasing this app if I were you.

Deanokay ,

A HUGE Time Saver for Outlook 2011 Users

If you use Outlook 2011 for Mac and maintain a file folder structure in Outlook, you may be spending hours each month manually filing all of those emails from your clients, family, vendors, contractors, etc. Anyone who has been using Office 2011 long enough probably suspects like me that this program is the redheaded stepchild that Microsoft does not want to support, and that includes any filing enhancements. Enough!

This program allows 2-click filing based on what is currently in your folders. It is not perfect but it is waaaaaay better than any of the alternatives. This program has saved me a considerable amount of time and helped to keep my email organized. After its initial release the programmer implemented several of my suggestions, which I do appreciate. There are a few remaining which may not be possible in a Mac environment… my wish list is 1) faster filing after clicking, 2) an option to file sent emails as they go out, and 3) automatic, incremental index updates. For those three I'll give 6 stars!

Serious Outlook 2011 users NEED this program. Really.

sbotts777 ,

Great Time Saver - Excellent Application!

This app has been a huge time saver in my daily email routine. It took me a short while to get used to it - and once I became comfortable with it it has now become an integral part of my work flow. I have also found that it "learns" how I work - and gets better and more intuitive every day!

This is great app and well worth it for all Outlook users!

UPDATE - OK so the new version came out and it is even better. I had submitted a feature request which would allow the Search field to be cleard out as soon as the filing was completed - and this feature alone (for my work flow atleast) has been awesome and extremely helpful.

I also had an issue with the new version having issues with Mailbox Creation - however the developer worked with me remotely to troubleshoot the issue and fix it right away - great service! All this and with a 16 hour time difference! Exc

App Privacy

The developer, Schulz Software, indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy.

Data Not Collected

The developer does not collect any data from this app.

Privacy practices may vary, for example, based on the features you use or your age. Learn More


  • Family Sharing

    With Family Sharing set up, up to six family members can use this app.