Instateam mobile app is used by thousands of teams and social groups including sports teams, classrooms, churches, boy scouts, and many other kinds of groups. It is a consolidated mobile dashboard for team admins, sports team managers, teachers or coaches with instant access to all the team information. Several high school and college athletic directors use Instateam to manage, communicate with and get access to all their teams in an integrated mobile and web environment.

The mobile-first design of Instateam supports almost all team management functions on the mobile app and does not require web access. A simple to use mobile interface makes it convenient for team admins and team members.

What makes Instateam different from other sports team management apps like TeamSanp or Teamapp?

Instateam automates creating team rosters and event schedules with an advanced mobile and email notification system. While notification system generates automatic notifications, the team members can easily customize their notification preferences. Instateam’s real-time messaging, similar to Whatsapp, makes the communication with team members very effective. Admins can check who has read their urgent messages and who has not. Most importantly, all the enhanced features in Instateam are free.

Here are some of the enhanced features that you will not find in other team management apps.

• Team Roster: Easily import and export team members from excel file or copy team members between teams. Members can also join team using self-signup

• Simple and quick signup with single sign-on integration with Google and Facebook.

• Events Management: Create multiple games, practices, meetings and other events on multiple days with just few clicks. No need to create one event at a time. Edit multiple events in one click.

• Communication via instant messaging, team messages or team surveys

• Schedule Integration: Import events from an excel file or use iCal link from external calendars to subscribe. Export team events in multiple formats such as excel, iCal, web url or integrate directly with Google calendar.

• Carpool: Team admins can easily check who needs a ride, who is driving and arrange carpool. Coaches can also add transportation for games or events.

• Signup Items: Create signup items for single event or multiple events with just few clicks. Send reminders and easily export signup list.

• Track Items: Assign tasks or items to team members with due date. Find out who need to return team equipment, submit registration or medical forms, etc,

• Notification flags when a payment is due or a track item task is not completed.

• Payments & Dues: Receive payment from team members using Paypal and keep track of who paid when and how. Coaches or team admins can easily view which members have not paid their dues

• Attendance and player availability: Team members or parents can set their availability for upcoming events. Coaches can mark member attendance as present or absent for the events.

• Team Surveys: Create custom team surveys with response by date

• Privacy: InstaTeam gives full control to team member to keep their information private and still be able to communicate with other team members.

• Team Fans and followers: Sports teams can promote their teams by getting fans within local community as team supporters. The fans can view all games schedule and be there to support the team.

• Ads Free Subscription: The subscription removes ads within the app. The in-app purchase is charged to your itunes account after confirmation. Auto-renewal may be turned off by going to the user's Account Settings after purchaseSubscription. Subscription automatically renews for 3 months unless auto-renew is turned off at least 24-hours before the end of the current period. Any unused portion of a free trial period, if offered, will be forfeited when the user purchases a subscription

Terms of use:

What’s New

Version 5.6.1

Messaging enhancements and auto sync feature.

Ratings and Reviews

4.7 out of 5
10K Ratings

10K Ratings

Nikka1974 ,

Great app!

I’m a little surprised to not see as many 5 star reviews. I have been using this app to manage my travel basketball organization with 4 teams for 2 years now. I LOVE this app! It helps keep me organized with game times, players, communicating with players’ parents, and monthly player fees. The ads have never bothered me. If I’m using any app for free, I expect to see ads. Nothing unusual about that or about closing out the ads. The ads pop up only once when you first open the app and maybe lasts about 5 seconds. (But after reading the reviews, I chose to purchase the subscription so that my team parents don’t have to wait for ads to be shown.)

The app is also very easy to use unlike some of the other team apps out there. My daughters play other sports that are managed by other apps and this one is by far the best! Just saying...

I tried 3 other team management apps before I found Insta Team and can say that I am completely satisfied with all of its features and ease of use. As a director it is very important to keep everything organized and I am able to do that easily. My team parents all love it too as it keeps them up to date with everything!

Thank you, developers, for creating this app!!! You have made my basketball Director life so much easier!!!!!

Airbudejan ,

Excellent Tool for Recruiting

In today’s day and age this is an absolute must have! It is extremely user friendly and an excellent way for the college coaches to see your players in action. I absolutely love how you can see the archived games. It’s also brought the advantage that colleges have in being able to scout other teams as well as see your own players weaknesses. I’m very pleased at the designers attention to detail and openness to suggestions. Best app out there for integrating live game feeds as well as scoring for everyone.

FegaMind ,

Soooo many ads

I have multiple kids playing multiple sports. I also coach. And for all those teams, I have seen many “team manager” apps. So from my comparison of them, this one is at the bottom of my list for one reason. Ads. Tons of ads. I get it. Apps cost money, and this one is my 12th cup of coffee. Trust me...nothing is free. You just pay in different ways. Just try your own comparison. All the good reviews of this app cite features that almost all of the competing apps have, too, so it doesn’t set itself apart there. But compared to those other apps, the time spent having an ad shoved in your face is noticeably higher with InstaTeam. For me, it’s past inconvenient and moved into aggravating to see a new 10-second ad every 3 clicks (or less). If you’ve got lots of time and patience, then by all means enjoy InstaTeam. For me...there are better alternatives out there.

Developer Response ,

Hope we can address your issues here. GPS location is used for users to search teams in their area. You can deny the location if you wish and still use the app. We do not send any spam emails. The ads in the app can also be turned off with the individual Ads Free subscription. You can purchase the subscription and it will give you control to turn off ads on all your devices including email. The team managers can also signup for Ads Free subscription to allows the team members to turn off ads. The FREE version of the app is supported via ads.

App Privacy

The developer, XYMOB Inc., indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy.

Data Used to Track You

The following data may be used to track you across apps and websites owned by other companies:

  • Identifiers

Data Linked to You

The following data may be collected and linked to your identity:

  • Contact Info
  • User Content
  • Diagnostics

Data Not Linked to You

The following data may be collected but it is not linked to your identity:

  • Identifiers
  • Usage Data

Privacy practices may vary, for example, based on the features you use or your age. Learn More


  • Family Sharing

    With Family Sharing set up, up to six family members can use this app.

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