Create professional PDF invoices, quotes, and estimates in minutes. SubTotal is built for freelancers, contractors, consultants, and small business owners who want simple client billing without a complicated accounting system.
Invoice and estimate tools
• Create PDF invoices, quotes, and estimates for clients
• Use professional templates and choose the layout that fits your business
• Personalize documents with your company logo, colors, and fonts
• Manage invoices and mark them as paid once payment arrives
• Turn WorkingHours time tracking data into an invoice with one click
PDF and e-invoice export
• Send invoices, quotes, and estimates as polished PDF documents
• Save, share, view, or mail PDF invoices and e-invoice XML files
• Create electronic invoices in supported formats including Factur-X, ZUGFeRD, and XRechnung for EN 16931 workflows
Work across your devices
Start an invoice on your phone or tablet and continue your billing work on supported laptop and desktop versions. Optional cloud sync keeps your invoice data available across devices with supported providers including iCloud, OneDrive, Google Drive, Dropbox, and WebDAV. SubTotal Pro is required for cloud sync. On iPhone and iPad, iCloud sync uses CloudKit.
Simple pricing
SubTotal is free to use, with no ads and no subscription. Some advanced features require SubTotal Pro, including cloud sync, e-invoicing, all PDF fonts and layouts, custom PDF fonts, embedded QR codes, and removing the hyperlink from the PDF footer. Pro features can be tested free for 7 days.
SubTotal Pro is a one-time purchase linked to your Apple ID and unlocks Pro access for iOS/iPadOS. A separate Pro purchase may be required on other platforms.
SubTotal does not guarantee conformity with legal, tax, invoice creation, issuance, storage, or e-invoicing requirements in your country.
I was looking for a basic invoice maker with no monthly charge. This app caught my eye immediately. I first downloaded it on my Mac, tested it, then downloaded it on my iPhone. Both the desktop and iOS apps sync with the one-time fee pro version of this app, which is nice. You can even use it for multiple businesses while keeping everything separate and nicely organized. My two complaints: First, there is no way to change the date format. In the US, we use MM/DD/YYYY, however, the only option which appears on the invoices is the reverse DD/MM/YYYY. This will be confusing for Americans. Second, there are only 4 invoice template designs. Design number 2 is my favorite, but aside from that the other 3 options are bland and not very appealing. Hopefully more options will be added. Aside from those two things, it’s truly a near perfect invoice app!
Developer Response
Thanks for your very positive review and your feedback! Much appreciated. The date format depends on the "Region" set in the "invoice types" and it can be changed. Most likely you are not using "US" there right now.I am open to adding more PDF templates, as long as it differs enough from the existing ones. Feel free to send me an example file and I'll have a look
SUPER helpful for anyone working as a contractor
foursixquebec
This app simplified the process of getting paid for the work that I do. I would love to see more options for customizing my invoice - the available layouts are rather limited in my humble opinion, and the options (listed under "invoice types", where you can choose items to display on your invoice) are still very confusing for me, despite having played around with them quite a bit and reading the available help pages. For example, I would love to include my total number of hours worked at the bottom of the invoice next to my total wages, but I haven't figured out a way to do that yet. On the "invoice types" page, there's an option to include tax, which I don't need because I pay taxes separately, I'd love to be able to change that to "total hours worked" or something that would better fit my needs. Despite these suggestions, Subtotal is still a great app and very helpful!! Thank you for creating it.
Simply the best!
FlemLund
I was looking around for months to find an easy to use and affordable time tracking and invoicing solution. I purchased this one and the WorkingHours to go with it. Previously I had troubles with accurate time recording, task tracking, and invoicing. Now it is really easy, as an invoice is simply one click away. There was a minor bug with a recent update. I contacted Timo, and he responded right away, and fixed it! You can't go wrong with SubTotal and WorkingHours! I liked them so much, I also purchased Diarium and AtomicClock...keep up the great work.
GrandTotal replacement for micro-business
outlaw240
PERFECT for my super tiny business. I just need to generate invoices for my own services, without all the complicated timers and client functions. GT was perfect before it became so expensive. I don’t need every bell whistle and kazoo, I just needed iCloud backup and sync. That’s not worth renting software for 100’s a year. Do I miss custom PDF templates and yearly reports? Sure. I’ll submit a request, but I’m not complaining about it. I’ve needed this for years. I can stop pretending to be an accountant, and get back to owning my business.
• Added a new PDF layout option for invoices. It complements the existing layouts and may still be refined based on suggestions in the community forums
• Added built-in PDF font options for Japanese, Korean, Simplified Chinese, and Traditional Chinese text
• Improved PDF font warnings for unsupported characters and emoji
• Improved Cloud Sync sign-in and callback handling
• Updated dependencies and made smaller reliability improvements
Version 1.8.9
The developer, Timo Partl, indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy .
Data Not Linked to You
The following data may be collected but it is not linked to your identity:
Diagnostics
Privacy practices may vary, for example, based on the features you use or your age. Learn More
The developer indicated that this app supports the following accessibility features. Learn More
