WorkFlowy: Note, List, Outline 4+

Notes App and To Do List

FunRoutine INC

    • 4.9 • 6.5K Ratings
    • Free



Workflowy is a clean and distraction-free app that helps you quickly capture notes, plan your to-do's, and get organized.
Simple to use, but incredibly powerful, Workflowy can help you manage all the information in your life.

With Workflowy you can:
• Capture notes and ideas in an instant
• #Tag and @assign items for easy access
• Mark to-do tasks with one-swipe completion
• Upload photos and files from your device
• Organize complex ideas with infinite nesting
• Manage your activities using kanban boards
• Share notes and collaborate in real-time
• Filter your entire Workflowy in seconds
• Embed YouTube videos and tweets

Workflowy automatically syncs across all your devices and auto-saves all your data. No more missing notes or lost files!

Workflowy is used by:
• Mike Cannon-Brookes, CEO of Atlassian, a company worth over $10 billion
• Farhad Manjoo, the New York Times technology columnist
• Slack's founders
• Nick Bilton, New York Times Bestseller and author of 'Hatching Twitter'
• Ian Coldwater, Open Source Security Foundation board member
• Thousands of entrepreneurs, writers, engineers, scientists, creatives and students across the globe

Feature highlights:
• Infinitely nested lists
• Works offline
• Automatically syncs with desktop and web versions
• Simple document sharing and permissions
• One swipe item completion
• Kanban boards
• Global text search
• Expand and collapse lists
• Tap and drag to move items around
• Highlight text, color tags
• Tag and assign items
• Mobile keyboard shortcuts
• Mirrors (Live copy)
• MFA (Multi-factor authentication)
• Item starring
• Date tags
• YouTube and tweet embeds
• Auto-backup to Dropbox

What’s New

Version 4.0.220920

- "Slash Command", "Move To" and a new item type "To-do" list;
- Several bug fixes and improvements.

Ratings and Reviews

4.9 out of 5
6.5K Ratings

6.5K Ratings

Coolcakephoto ,

The good the bad and the ugly

I've been using Workflowy for about 5 years and I pay the subscription fee every year. I use this app as a first step in the writing process and not for tasks.
Functionally, it's great. Simple and fast to capture ideas. You can easily move sections around (on web platform) and the export function is decent. It's cross platform since it resides on web.
The bad: As a paying customer I expected more attention to improving the features and customizations. Why do you not support markup? Why can't I selectively change font color, size or imbed images? Why can't I change background color?
The ugly: This app has been left untouched for a long, long while. What the heck?! One annoying part of the functionality is the floating bar that always pops up over the words I'm trying to type. It would be nice to 3D touch on a bullet point and have to option to indent or de indent or move it etc. The app lacks severely the same functionality as the web app.
At $50 bucks a year, and no sign of development, im kinda wondering if it's worth it. Hopefully we start seeing some action from the developer. I know from reading the reviews that some of us like to actually support the developer of good apps with our cash, but we also want to see continuous improvement and functionality.

Duff Nobles ,

My Most Used App

I have been using Worflowy on an almost daily basis for years. It is a clean, easy to use product that uses a simple outline format that I find useful for all of my note-taking needs. I am a prodigious e-book reader and I capture ideas and quotes from everything I read by just cutting and pasting text directly into Worflowy. The tab button indents automatically so organizing information is quick, and once entered, the "touch and move"feature, along with the editing, highlighting and search options allow you to format and easily locate your text depending on your own specific search criteria.

I also use this for my todo lists, for brainstorming and capturing ideas, storing my favorite internet sites and links, long term planning, keeping track of my accomplishments and bucket list items... everything! After several years, I have pages and pages of well organized information in one place that I can retrieve with just a few search terms. I would call this a grown-up app for people who want to keep track of any kind of data in any form. This is my most used app and I would be lost without it.

Laowai Chinese ,

Only app I pay subscription for

Summary: this app serves as my all-purpose notepad for temporary as well as long-term text storage.

What I love:
- replaces iPhone Notepad app (there is no benefit to using notepad anymore)

- flawless, almost real-time syncing across phone and laptop (and wife’s phone)

- super flexible sharing (I can just send anyone a link to view/edit any part of my notes)

- non-tree structure (wiki style) allows the same note to appear in multiple places (so I don’t have to pick the one exact perfect place to store things)

- automatic backups to Dropbox so I have no fear of losing work (I’ve never once needed this feature, but it’s comforting)

What I don’t use it for:

- tasks that I want to “disappear” and never see again (I use Todoist)

- anything that has a date on which I need to be alerted (iPhone calendar + Todoist)

- anything that needs a bunch of formatting (Word)

- anything that needs automatic totaling / formulas (Excel)


(Developers please read this part!)

I don’t need Workflowy to do everything. The greatest thing about this app is that it knows its own niche. Please don’t add too many features that lead it away from what it’s so great at doing:

Plain text editing with super fast interface.

I need it to take the place of PAPER, not all those other apps. And it’s doing a great job. Thanks very much to the Workflowy team for a great app!

App Privacy

The developer, FunRoutine INC, indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy.

Data Not Linked to You

The following data may be collected but it is not linked to your identity:

  • Contact Info
  • Identifiers
  • Usage Data
  • Diagnostics

Privacy practices may vary, for example, based on the features you use or your age. Learn More

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