Headtable: Seating Chart Maker
Wedding guest & table planner
Free · In‑App Purchases · Designed for iPad. Not verified for macOS.
New: plan together. Invite your partner or planner to edit the same seating plan from their own phone — even on a different Apple Account. One purchase, no subscription.
Seat every guest, stress-free.
Headtable is the focused seating-chart planner for weddings, receptions, banquets and parties. Build your guest list, collect RSVPs online, drag guests onto tables, keep the right people together (and apart), plan with your partner, then print a chart worthy of the day.
THE CANVAS
• Set up the room in one step, then enter its size to plan to scale — Headtable flags tables that sit too close
• Round, oval, square, head and sweetheart tables, banquet tables up to 60 chairs, one-sided tables, or two tables joined into one
• Drag a guest onto any seat. Change your mind? Move them again in a second
• Auto-arrange that respects your rules — or Mix up the seats for a fresh mix at a dinner party
• Dance floor, DJ booth, bar, stage and more; trace your real venue from a photo or floor plan (Pro)
• Unlimited undo. A guest can never be lost: the unseated tray always has them
GUEST LIST
• Groups (the Smiths +2), RSVP status, meal choice, dietary needs, VIPs and kids' meals
• Paste a whole list, import from Contacts, or bring in a CSV from your spreadsheet
• Keep-together and keep-apart rules — Headtable nudges you when a rule is broken, and never blocks you
PLAN TOGETHER
• Invite your partner, a parent or your planner: everyone edits the same plan from their own phone, even on another Apple Account, and changes appear in seconds
• Up to four people. Inviting needs Pro; joining is free, with every Pro feature on that plan
INVITATIONS & RSVP
• Send each guest or household a private invitation link by message
• Guests reply without an app or account: coming or not, their meal, allergies, and a plus-one if you allow it
• Replies land on your guest list and free the seats of anyone who can't come
FOR THE CATERER AND THE DAY
• Per-table view with meal counts, and a printed chart color-coded by meal
• Send each guest their seat in a personal text or email: "You're at Table 4"
• Day-of check-in: tick guests off at the door, from one phone or several
PRINT & SHARE (PRO)
• The full print pack: a clean seating chart, per-table lists, an alphabetical escort list and a caterer meal summary, in eight designs
• Fold-over place cards and table-number cards, ready to cut out
• A find-my-seat QR code: guests scan it at the door, type their name and see their table
• Multiple events — rehearsal dinner, ceremony, reception
PRIVATE BY DESIGN
Your guest list stays on your devices until you choose to share it. Invitation links, a find-my-seat page and a shared plan upload only what they need — never your guests' phone numbers or emails — and are deleted 30 days after the event, or as soon as you stop. No account, no ads, no tracking.
HONEST PRICING
Free: your whole guest list, unlimited tables and rules, and up to 50 seated guests — enough for most parties and small weddings — plus online invitations with your first 8 replies, your chart as a PDF, and joining a plan someone shares with you. Headtable Pro, one purchase shared through Family Sharing, seats everyone and adds every reply, the full print pack, the QR code, a venue photo, planning together and extra events. You plan an event once, and we price it that way. No subscription, ever.
Made for iPhone and iPad, in light and dark.
Ratings & Reviews
- This app hasn’t received enough ratings or reviews to display an overview.
What's new in 1.5.2
• Typing names at a table: tap “Done” or swipe the table away, and the name you’ve typed takes its seat.
• “Plan together” is more reliable: every guest your partner or planner adds or seats reaches everyone’s phone, even on a patchy connection.
Also new if you’re updating from an earlier version:
• No guest list yet? Tap “Type the names you know” and each guest takes a seat as you type.
• Import your guest list from an Excel (.xlsx) file, or open a CSV or Excel file in Headtable straight from Files, Mail or a chat app.
• Paste a guest list from anywhere: every name lands cleanly, list numbers are left behind, and spreadsheets saved in any language import with the right names.
• Once everyone has a seat, “Your chart is ready” lets you print or share your seating chart in one tap.
• Change the event type and guest count right on the room preview. New event types: Birthday, Gala or fundraiser, and Something else.
• A new table shape: round head table.
• Reminders to finish your plan now arrive quietly in Notification Center, and the reminder screen shows the dates for your event.
• Try your venue photo under the tables before you decide on Pro.
• Want to start over? While your event has no guests, you can replace it with a new one.
• A clear confirmation when you upgrade to Pro, and many small improvements throughout.
Headtable is made by one person — if it helps, a rating helps other couples find it.
The developer, Evatech Innovations,TOO, indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy .
Data Not Linked to You
The following data may be collected but it is not linked to your identity:
- Identifiers
- Usage Data
Accessibility
The developer has not yet indicated which accessibility features this app supports. Learn More
Information
- Seller
- Evatech Innovations,TOO
- Size
- 13.8 MB
- Category
- Lifestyle
- Compatibility
Requires iOS 17.0 or later.
- iPhone
Requires iOS 17.0 or later. - iPad
Requires iPadOS 17.0 or later. - Mac
Requires macOS 14.0 or later and a Mac with Apple M1 chip or later. - Apple Vision
Requires visionOS 1.0 or later.
- iPhone
- Languages
English and 20 more
- English, Arabic, Czech, Dutch, French, German, Hindi, Indonesian, Italian, Japanese, Korean, Polish, Portuguese, Russian, Simplified Chinese, Spanish, Swedish, Thai, Traditional Chinese, Turkish, Vietnamese
- Age Rating
4+
- 4+
- In-App Purchases
Yes
- Headtable Pro $12.99
- Copyright
- © 2026 Evatech Innovations

