WhenNOT: Group Scheduling
Cross out when you can't
Free · Designed for iPad. Not verified for macOS.
Plan the trip, the offsite or the call: everyone crosses out the days they can't, and the day left standing is your date. Booking pages for one-to-one calls, too.
Finding a date for a group usually means asking everyone when they are free, and then reading a long thread of "Tuesday works, unless…". WhenNOT turns the question around: everyone crosses out the days they can't make, and the day left standing is your date.
PLAN SOMETHING
• Pick a date range and how many days in a row you need, or switch to times of day for a call.
• Share the link or a QR code, or invite people by email.
• See the best dates rank themselves as answers come in, with who is out on every day.
• Confirm the date in one tap. Everyone who answered hears about it and can add it to their calendar.
ANSWER IN SECONDS
• Tap a day, or drag across a whole week, to cross it out. Mark a day as "maybe" when you are not sure.
• Let your calendar on this phone cross out busy days for you. It is read on the phone and never uploaded.
• Time-slot polls show every time in your own time zone, with the organiser's clock beside it.
• Change your answer any time until the date is confirmed.
BOOKING PAGES
• Let people book a call with you at times your calendars say you are free.
• See every booking with both clocks: your time and your guest's.
• Need to move a call? Ask your guest for a new time and offer a few options. They pick one; nobody chases anybody.
• Cancel, check details and join the video call from the Bookings tab.
ALWAYS UP TO DATE
• Home shows what needs you first: invitations to answer, your next bookings and the plans you are running.
• Notifications for new bookings, changes, reminders and new answers, each one switchable.
• Widgets and a Live Activity count you down to your next call.
• Works offline: answers you paint are kept and sent when you are back online.
Sign in with Apple, with Google, or with your email address and a one-time code. No password. You can delete your account from the app at any time.
Ratings & Reviews
- This app hasn’t received enough ratings or reviews to display an overview.
WhenNOT now fits iPhone Duo: on the inner display, the app and its App Clip use the whole screen and show lists and details side by side. When the phone is half open, they lay out around the hinge.
The developer, Hernas OÜ, indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy .
Data Linked to You
The following data may be collected and linked to your identity:
- Contact Info
- User Content
- Identifiers
- Diagnostics
- Other Data
Accessibility
The developer has not yet indicated which accessibility features this app supports. Learn More
Information
- Seller
- Hernas OU
- Size
- 22.8 MB
- Category
- Productivity
- Compatibility
Requires iOS 18.0 or later.
- iPhone
Requires iOS 18.0 or later. - iPad
Requires iPadOS 18.0 or later. - Mac
Requires macOS 15.0 or later and a Mac with Apple M1 chip or later. - Apple Vision
Requires visionOS 2.0 or later.
- iPhone
- Languages
English and 6 more
- English, Dutch, French, German, Japanese, Polish, Spanish
- Age Rating
4+
- 4+
- Contains
User-Generated Content
- Copyright
- © 2026 Hernas OÜ