PocketReceipt is a receipt scanner and expense tracker built specifically for UK sole traders, freelancers, and self employed professionals.
Snap a photo of any receipt and the app extracts the store, amount, date, VAT, and category automatically. Smart warnings flag duplicates, capital items, and VAT issues before you save. Every expense maps directly to HMRC Self Assessment SA103F boxes.
Import PDF receipts up to 5 pages each, every page read. Plus PDF invoices with your logo that feed your income and tax forecast when paid.
RECEIPT SCANNING
• The app extracts store, total, date, VAT, and category from any UK receipt
• Import PDF receipts and invoices up to 5 pages per receipt
• The original PDF is kept as your record and shared with your accountant
• Smart warnings catch duplicates, capital items, and missing VAT details
• 11 built in data quality checks run before every save
• Supports standard rate, reduced rate, and zero rated VAT items
INVOICING
• Create and send PDF invoices with your own logo
• Bill by hours, days, quantity, or fixed price
• VAT applied automatically based on your registration status
• CIS deductions calculated for construction subcontractors
• Save your clients for faster repeat invoicing
• Mark an invoice as paid and it appears in your income and tax forecast
MILEAGE TRACKING
• Log trips with GPS or manual entry
• HMRC published AMAP rates (55p first 10,000 miles, 25p above) calculated automatically
• Track per vehicle with AMAP or actual cost method
• Export a full mileage log for your accountant or tax return
CIS SUPPORT (CONSTRUCTION)
• Track CIS deductions at 20%, 30%, or gross payment rates
• Monitor the running balance of CIS offsets against your tax bill
• For subcontractors and tradespeople
TAX FORECASTING
• Real time estimate of your Income Tax and National Insurance
• Based on current HMRC rates and thresholds
• See how each new expense affects your forecast
ACCOUNTANT LINKING
• Share your records with your accountant via a secure 6 digit code
• Your accountant sees your receipts, mileage, and quarterly data on their Dashboard
• They can correct categories, request documents, and review quarters
• Linked clients get unlimited scans at no extra cost
EXPORT & REPORTS
• CSV and PDF exports categorised to SA103F boxes
• Quarterly breakdown with HMRC tax summaries
• Export formatted for Xero, FreeAgent, QuickBooks, Sage, and 6 more platforms
PRIVACY & SECURITY
• Local first: your data stays on your device by default
• Optional cloud backup, encrypted in transit and stored securely
• UK GDPR compliant. ICO registered.
• We never sell your data or share it with third parties
FREE PLAN
• 10 receipt scans per month
• Unlimited manual entry and mileage tracking
• Smart warnings, tax forecast, and receipt CSV/PDF export
• No credit card required
PROFESSIONAL (with 7 day trial for new accounts)
• New accounts: 7 days of Professional access at no charge
• 400 receipt scans per month
• PDF receipt import (up to 5 pages, one scan per import)
• Invoicing with your own logo (PDF, VAT and CIS aware)
• Accountant ready exports (CSV, PDF, JSON, quarterly summary, audit trail PDF)
• Mileage Logbook PDF and Mileage CSV export
• Receipt image backup
• Priority support
• £7.99/month after the trial, renews automatically unless cancelled at least 24 hours before renewal
All subscriptions are managed through the App Store. Cancel anytime in your App Store settings. Features stay active until the end of your billing period.
Built in the UK, for UK tax rules. PocketReceipt is a record keeping and export tool, it does not submit returns to HMRC.
Questions?
Email hello@pocketreceipt.co.uk
Website: https://pocketreceipt.co.uk
Privacy Policy URL: https://pocketreceipt.co.uk/privacy
Terms of Service: https://pocketreceipt.co.uk/terms
Apple EULA: https://www.apple.com/legal/internet-services/itunes/dev/stdeula/
Really enjoying using Pocket Receipt, it’s easy to use and keeping me on top of my finances
Developer Response
Thanks Chloe "keeping me on top of my finances" is exactly what we built it for. If there's ever anything you'd like it to do better, you can reach us through the app.
Improvements to how the app measures its own performance, so the next updates can make receipt scanning faster and simpler.
Bug fixes and stability improvements.
Version 2.3.0
The developer, REMUS-DAN PANTEA, indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy .
Data Linked to You
The following data may be collected and linked to your identity:
Purchases
Contact Info
User Content
Identifiers
Usage Data
Data Not Linked to You
The following data may be collected but it is not linked to your identity:
Usage Data
Diagnostics
Privacy practices may vary based, for example, on the features you use or your age. Learn More
Accessibility
The developer has not yet indicated which accessibility features this app supports. Learn More
Information
Provider
REMUS-DAN PANTEA
Size
73.5 MB
Category
Finance
Compatibility
Requires iOS 15.0 or later.
iPhone Requires iOS 15.0 or later.
iPad Requires iPadOS 15.0 or later.
iPod touch Requires iOS 15.0 or later.
Mac Requires macOS 12.0 or later and a Mac with Apple M1 chip or later.
Apple Vision Requires visionOS 1.0 or later.
Location
This app may use your location even when it is not open, which can decrease device battery life.