Robi SecureBoard
Board and meeting management
Free · Designed for iPad
iPad
Overview
The Board Paper Portal is a secure, iPad-optimized application designed to streamline board and committee management processes for organizations. It centralizes user management, meeting scheduling, agenda creation, voting, and communication in one integrated system.
The application supports multiple user roles — Admin, Secretary, Member, and Non-Member — with role-based access control (RBAC) to ensure appropriate access and operational security.
The portal enhances efficiency, compliance, and collaboration among committee members by eliminating manual processes, reducing paper dependency, and providing a digital, audit-ready environment for all board activities.
Requirement Details
1. User Management
• Create Users:
Admins can create users by entering:
o Company Email
o Full Name
o Mobile Number
o Role: Member, Non-Member, Secretary, or Admin
o If the role is Member, assign the user to a specific Committee.
• Manage Users:
Admins can modify or delete user accounts when needed.
• Onboarding Consent:
During onboarding, members must review and accept predefined consents such as the Code of Conduct or other organizational policies.
2. Committee and Organization Management
• Create Organizations:
Admins or Secretaries can create parent organizations (e.g., Robi Group, Robi, AxEnTec, Reddot) along with subsidiaries.
• Create Committees:
Admins or Secretaries can create committees (e.g., BOD, BAC, BRCC, BNRC, BIC, SLT, CapexCom, PriceCom).
• Manage Committee Structure:
The system allows assignment of Chairperson, Secretary, and other roles, and provides templates for standard committee structures that can be reused across committees.
• Manage Committee Members:
Add or remove members from committees dynamically.
• Create Sub-Committees:
Admins or Secretaries can create sub-committees under any main committee for specialized tasks.
• Display Committees:
Authorized users can view all committees and sub-committees, along with their structure and assigned members.
3. Meeting and Agenda Management
• Create Meetings:
Admin or Secretary can create meetings under a selected committee by specifying:
o Date
o Time
o Venue
The system integrates with Outlook for scheduling and synchronization.
• Email Notifications:
All committee members receive automated email notifications upon meeting creation or updates.
• Create Agenda Items:
Secretaries can define agenda items with the following details:
o Particulars
o Action Type: Approval, Noting, Discussion, or Supporting
o Presenter
o Time Allocation
• Manage Meeting Lists:
The system maintains and displays a list of historical meetings along with related agendas, attachments, and documents.
• Direct Circulation Resolution (DCR):
o Secretaries can create DCRs for document circulation without formal meetings.
o Upon DCR creation, members receive automatic email notifications for review and acknowledgment.
o A DCR can later be manually assigned to a future meeting agenda by authorized roles.
o If a DCR is not assigned to any meeting, it will be marked as Not Assigned for tracking purposes.
Key Benefits
• Centralized Control: Streamlines all board and committee activities in one platform.
• Enhanced Security: Implements strict RBAC, encryption, and audit logs.
• Paperless Efficiency: Reduces manual effort through digital workflows and document version control.
• Transparency & Accountability: Enables traceable actions and digital audit readiness for compliance.
Ratings & Reviews
This app hasn’t received enough ratings or reviews to display an overview.
Bug Fixed on iOS 18.3
The developer, Robi Axiata Limited, indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy .
Data Not Collected
The developer does not collect any data from this app.
Accessibility
The developer has not yet indicated which accessibility features this app supports. Learn More
Information
- Seller
- Robi Axiata Limited
- Size
- 28 MB
- Category
- Business
- Compatibility
Requires iPadOS 16.1 or later.
- iPad
Requires iPadOS 16.1 or later. - Mac
Requires macOS 13.0 or later and a Mac with Apple M1 chip or later. - Apple Vision
Requires visionOS 1.0 or later.
- Languages
- English
- Age Rating
9+
- 9+
- Copyright
- © Copyright@robi2025