Abacus - Expense Management 4+

Real Time Expense Reporting

Abacus Labs, Inc.

Designed for iPhone

    • 2.4 • 89 Ratings
    • Free

iPhone Screenshots


Abacus is the easiest way for you to reimburse your team, reconcile corporate credit cards, and implement your expense policy.

Access your Abacus to track expenses from anywhere!

Abacus drafts expenses using reliable data sources such as receipts, card transactions, past behavior, CRM fields, and geolocation to ensure records are complete and accurate.

Policy rules are applied before expenses can be submitted in order to reduce violations. Routing rules then automatically send the expense to the best suited approver.

Once an expense is approved, Abacus handles the reimbursement and direct deposits into the employee's bank account.

Sync expenses into your accounting software using either cash or accrual method as they are approved so that your books are always up-to-date.

Build custom analysis reports with real time data to help you identify trends and manage budgets.

More about Abacus

Abacus is a real time expense reporting solution that automates expense creation and approvals. It is the only platform to remove the arbitrary employee-generated expense report from the process - making submitting and reviewing expenses faster and more accurate. Each expense is submitted and entered into the system in real time, giving admins instant visibility into spend. Expenses are then automatically and logically organized into Live Reports as they enter the system according to their business purpose.

What’s New

Version 1.24.13

Added terms of service updated information message

Ratings and Reviews

2.4 out of 5
89 Ratings

89 Ratings

MC Winchester ,

Limited in annoying ways, untidy on iPhone X

This app looks great to start with, until you try using it in practice on an iPhone X. Although iPhone X support was supposedly added 3 months ago, the layout’s all wrong (it doesn’t pay attention to the areas at top and bottom of the screen that are reserved for iOS use, meaning ugly overlap and unhittable tap targets). Also, why can’t I create a new trip in the app? For every expense report I create, I have to sign in to the web app first to create the necessary trips, before I can then select them on my phone. That gets old really quickly.

ginswizzle ,

Failed receipt image scanning

Got at least one of business name, date, or amount wrong on 10 of 15 receipts. When date is imported wrong from receipt, you can’t tap to edit it. Workaround requires manually recreating expense then attaching image of receipt. It overwrites wrong date from receipt, but this time you can tap to edit it.

Additional annoyances:
• Bottom row of numbers keyboard for entering mileage or amount overlaps iOS home swipe indicator line at bottom of screen.
• UI for capturing, selecting, and uploading receipt images is substantially different depending on which order you perform actions.
• Can’t organize receipts into groups, so shared details like category and purpose have to be manually entered on every expense.
• Prompts for lack of location access every time you tap to edit business name of an expense, but doesn’t link to app’s page in the Settings app so that you can grant access.
• Start and end locations in mileage calculator disappear as soon as you finish entering them. Perhaps this has to do with lack of location access, but it doesn’t give any such indication.

elizabeth.6374 ,

Easiest way to expense on the go

The Abacus app is great for submitting my expenses while I’m out and about. I love using this for my travel expenses or days when I’m not in the office, because I can snap a photo of the receipt and expense it in the moment. I’m really bad at keeping slips of paper for a later time, so this is the best system for me to make a purchase and make sure I’m getting my reimbursement. While I have noticed not all the web features are on the app, it’s perfect for the main action of expensing.

App Privacy

The developer, Abacus Labs, Inc., indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy.

Data Linked to You

The following data may be collected and linked to your identity:

  • Financial Info
  • Location
  • Contact Info
  • User Content
  • Identifiers
  • Usage Data
  • Diagnostics

Privacy practices may vary, for example, based on the features you use or your age. Learn More

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