BusyCal: Calendar & Reminders 4+

To Do List. Planner. Schedule

Busy Apps FZE

    • 4.5 • 2.5K Ratings
    • Free
    • Offers In-App Purchases



BusyCal is the most powerful, flexible, reliable calendar app for macOS. It's packed with innovative, time-saving features including customizable views, calendar sets, integrated tasks, travel time, smart filters, natural language input, weather, moons, graphics, tags, do not disturb mode and much more.

The app comes with a free 14 day trial and requires an active subscription to function. Please see the In-App Purchases section for pricing information. One subscription covers the entire family.


BusyCal displays your calendar in Day, Week, Month, Year and List views. What makes BusyCal unique is its ability to customize these views to more precisely meet your needs. You can choose the number of weeks shown per month, or days shown per week, and you can even customize the calendar's appearance by choosing a font face and size, calendar colors, time format, work week and a lot more.


In BusyCal, Tasks are integrated into your calendar, display on the date or time they are due, and carry forward until completed. You can also display a Task List in the sidebar. NOTE: Reminders in iOS 13 / macOS 10.15 is not compatible with BusyCal.


BusyCal's info panel enables you to quickly view and edit event details with speed and precision. The info panel can be displayed in the sidebar, as a popup or a floating window. And it's completely customizable, you can choose from a wide range of attributes to display including time zones, tags, maps, private notes, last edit time and more.


BusyCal enables you to create events and tasks using natural language. A preview of the event details are displayed while you type as it recognizes titles, dates and times, locations and more. You can even use it to add contacts or attendees to an event, set alarms, add URLs, and to indicate the calendar to create the event on.


BusyCal allows you to block out time for walking, driving or taking mass transit to an event or location. You can set a fixed amount of travel time or determine it automatically using the integrated support for Location Services and Apple Maps. You can even receive alerts when it's time to leave as traffic conditions change.


The BusyCal menu bar app is always running, even when the main BusyCal app is not running, so you always have access to your schedule.


BusyCal's Smart Filters are a powerful tool for managing your calendar. Smart Filters can be accessed with a keyboard shortcut or a button on the toolbar to display calendar sets (showing/hiding multiple calendars), perform saved searches (events that contain 'Joe'), apply view settings (an 8-week month view) and much more.


BusyCal displays alarms in a movable, resizable floating window that offers the ability to snooze an alarm for any number of minutes from now or before the start of an event, or snooze multiple alarms at once. And BusyCal Alarms trigger even when the main BusyCal app isn't running, so you'll never miss an important appointment.


BusyCal displays a live 5-day weather forecast, phases of the moon, and sunrise and sunset times.


BusyCal lets you add graphics to your calendar to highlight holidays and special events. You can choose from the built-in Emoji and IconFinder images, or drag images from your desktop or web.


BusyCal integrates with its sister app, BusyContacts, forming a flexible easy-to-use CRM solution. By adding contacts to events in BusyCal, you have instant access to a contact's email address and phone number, as well as a record in BusyContacts of your interactions with them.


BusyCal supports iCloud, Reminders, Todoist, Google, Exchange, Office 365, CalDAV, Fastmail, Custom CalDAV Servers, Zoom, Google Meets, GoToMeeting, LAN sharing as well as WebDAV subscriptions.

What’s New

Version 2024.1.2

[NEW] Directly sync with Apple Calendar in read-only mode. Ideal for users with restricted third-party access to work accounts. New account option under Settings > Accounts > New Account > Apple Calendar
[NEW] Dates in the Menu app have been redesigned for clearer visibility, making it easier to read the dates
[NEW] Task list improvements. Task priorities can now be changed directly from the task list by clicking on the new priority drop-down button. Dates / times now display below the title so that more of your titles can show in a single line.
[NEW] When sorting Task list by date, hovering your mouse over the date sections will display the number of days remaining until that date
[NEW] Task list now shows indicators for embedded contacts, tags, locations, URLs and attachments. These can be optionally turned off from under Settings > Tasks
[NEW] Task list can now display both a location name and a preview of notes, directly beneath the task title, for easier access and reference
[NEW] New accessibility option to disable auto-enabling of calendars after a drag and drop
[NEW] New option under Todoist Account Settings to hide tasks assigned to others
[NEW] Now, when you drag and move multiple events, they'll shift based on their original dates. To move them all to the same date instead, hold down the shift key
[NEW] Quickly respond to multiple meeting invites using the option+click context menu
* All duplicated events are now automatically selected in the calendar
* Improved handling of non-standard characters in parsed ics files
* Fixed bug where the "Darken text" appearance setting stopped working
* Fixed bug where the availability viewer would turn blank after switching to a date that wasn't visible on the main calendar
* Fixed a sync issue with Todoist where bogus carriage return \r characters in notes copied from Windows would trip the server
* Ongoing stability improvements

Ratings and Reviews

4.5 out of 5
2.5K Ratings

2.5K Ratings

Frak this ,

Overall I like with One Major Exception

I think this is one of hte best calendars out there. Great interface, and the integrations with various systems is top-notch. I like that I can join a virtual meeting via click on the calendar; I don't have to open the event details. Overall, I like it.

So, why three stars? Calendar events do not show as busy time unless I explicity check a box. Every other calendar I know of defaults to busy events, and I can't find a way to change this setting. There have been more than a few times where I end up dobule booked becuase of this.

I really wish they would fix this. It's one of those that will make me pause when it comes time for subscription renewal...

Developer Response ,

Thank you - that was a bug apparently. Fixed for the next update. Apologies for the inconvenience.

heartofaviking ,

Love BusyCal

It is far superior to Apple Candle! Love the color coding options, the coordinating todo options, the flexibility of the users choice to show this or that list and not show another. Very well planned, maintained, and a long time standard for me on my macbook pro! I've tried others..... none compare.

Only addition I'd like to see is a user "NOTES" page along side of (or 1 click away ) where a user can write long details of the day, events, add pictures or files attached to the date but on a separate full page per day. It would function somewhat like where they allow you to put "notes" at the end of each event, journal, banner, todo, or timed todo, but would provide you a dedicated space for each day (although you wouldn't have to write on each day .....so just a daily template available you could click to bring up) where you put other things happening that won't fit on the little squares of monthly calendar boxes. BTW I know you can type on the daily page, but it' s not geared to journaling or recording events and the details or adding pictures, files or memories for the day.

Overall, I'd give them 10 stars for the functionality, reliability, fast email customer service requests, color coding, syncing !!! PERFECT SYNCING!! and the daily view which I find very helpful...like a timeline. Keep up the good work guys!

aewktvIM)uw4^ ,

DO believe the "hype", this App fixed my calendar chaos

iCal (as it was), Google Calendars x3, kids' calendars, etc--I couldn't find a way to keep things simple, but I had read reviews (reddit, elsewhere) of people recommending BusyCal for MacOS and iOS. I'm on the bandwagon now. It has helped me organize, streamline, simplify my calendars--centralizing things and being able to spend less time reorganizing things. I think there are a few minor wishes (can't send emails without MacOS "Mail" opening despite this not being my OS default app which is Gmail on Chrome, missing native Google Workspace features like seeing Google Calendar resources or invitees schedules, more granular control of tasks prioritization) but these don't stop me from giving this a 5 over a 4 (4.5 would've been my choice if it was possible). I installed this on my phone and feel the same. I still might use Google for some situations (like above) but I usually start from BusyCal and take over elsewhere for anything that needs native features. Hopefully, the devs behind this will find wasy to tap in to those features or maybe make their own solution. I'm a fan and think if you are struggling with multiple calendars, this will be your solution.

Developer Response ,

Thank you so much for your kind words and recommendation. Google calendar sadly does not support these features when it comes to 3rd party apps syncing via their public APIs. You can see invitees schedule / availability though via the availability viewer in BusyCal. It’s available under the menu or appears as a button when you add an attendee. Chrome on Google does not support replies with attachments and so BusyCal has to open Mail app for such replies. Once Google allows such customizations we will add support for these as well.

App Privacy

The developer, Busy Apps FZE, indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy.

Data Not Linked to You

The following data may be collected but it is not linked to your identity:

  • Usage Data
  • Diagnostics

Privacy practices may vary, for example, based on the features you use or your age. Learn More


  • Family Sharing

    Some in‑app purchases, including subscriptions, may be shareable with your family group when Family Sharing is enabled.

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