Smart Tasks - Lists Made Easy 4+

Color-code To-Do List & Widget

Francesco Prospato

    • 4.8 • 1.2K Ratings
    • Free
    • Offers In-App Purchases


Simplify your day-to-day!

Featured in App Store's "Hot This Week" for multiple weeks.

Welcome to Smart Tasks: a simple, yet powerful way to get things done!

See your whole week in a minimalistic and interactive design. Write down everything from your time-sensitive work to things you just don’t want to forget about. Keep yourself from worrying about what you have to do and start getting things done.

Simple. Fast. Intuitive. Built for you!

• Simple and highly interactive design
• Drag and drop to quickly add, reorder, delete, and import tasks
• Swipe on any tasks, category, or date to access quick actions to get things done quicker
• Choose between 42 aesthetically pleasing colors for categories
• Home screen quick actions
• Export/import tasks and categories

• Widgets
• Dark mode
• Notification quick actions
• Add, edit, delete, and view Apple Calendar events
• Import reminders from the Apple Reminders app
• Device Handoff when adding tasks and categories
• Full VoiceOver support
• Smart Notifications

• iCloud sync
• Reminders in tasks
• Daily, weekly, monthly, and after completion routines
• Notes in tasks
• Week layout
• Unlimited categories
• Change app’s icon color
• Special configuration options
• Duplicating tasks
• Prioritize today
• Link, email, and phone number detection in titles and notes

• Multiple window support for categories and tasks
• Keyboard Shortcuts
• Right-click for quick actions
• Touch Bar support
• Drag and drop task files for quick importing
• Drag and drop multiple task files

Smart Tasks has a subscription service for premium features. No sign-up needed. Upgrade anytime to Smart Tasks +.

Without Smart Tasks +, users will only have access to a limited amount of features.

Subscriptions from Smart Tasks + will be charged to your card connected to your iTunes account. Your subscription will automatically renew unless canceled at least 24 hours before the end of the current period. You can manage your subscription in your account settings after purchase. Any unused time left in a given free trial will be forfeited when purchasing a subscription.

For more details please look at:
Privacy Policy:
Terms of Service:

Thank you for using Smart Tasks! I'm constantly updating the app to make it better.

What’s New

Version 2.12

Thank you for using Smart Tasks! This update greatly improves the editing routine experience, the automatic sorting algorithm, and more!!

*** What's New ***
Routine Improvements
• Show the option to update all routine tasks when changing time or notes of a single routine task
• Update the routine's category quick actions UI to resemble the task's quick action
• Keep routine connected when changing the date of an after-completion routine task
• Show time in a routine's row
• Faster/smoother editing when updating all tasks linked to a routine

- Complete overhaul of the automatic sorting algorithm for days with a mixture of tasks with and without times
- Enhancements to automatically fetch calendar events from app opens

*** Bug Fixes ***
- Fixes to updating different attributes of a routine
- Miscellaneous bug fixes to increase stability/performance

Learn about new features and pro tips on Instagram @smarttasks.

Please send any new feature suggestions, bugs, or translation errors you may find by going to "Help & Suggestions" in Settings. Every request receives a response!

If you like Smart Tasks, rate it! Every star and review helps the app's visibility.

- Francesco

Ratings and Reviews

4.8 out of 5
1.2K Ratings

1.2K Ratings

elise_beauch ,

Smart Tasks

Extremely simple layout and easy to just jot down a quick thought or use it to layout a plan for your week!
Large text with it’s simplistic design doesn’t overwhelm the user. It’s not like opening my iPhone calendar or reminders apps where there are so many categories and you have to specify if you want it to actually remind you or else it will sit in there never to be thought of again.
ADHD/ADD friendly (for my mind but everyone is different).
Regular occurrences in my mind are: Something you need to remember to do in a day pops into your mind at a random time/place. But I don’t want to scroll through a calendar, get mixed up on the number date, pick a specific time for it to appear, etc. In my mind all those customizable details makes adding something way to complex to even want to do it (I would rather write a shorthand note on paper and carry it around wherever I go.).
All I do is open the app, the next 7 days will appear in a list, press the big green “+”, type what just popped into your head, pick the day that you want to see it visually listed under, then click the big green “Add”. DONE.

Developer Response ,

Thank you for using Smart Tasks and your kind words! I'm glad Smart Tasks design suits you! So many great updates are coming this year to make the experience even better! Stay tuned!

If you have any questions or feature requests, feel free to email I look through every email!

- Francesco

Rajkpersaud ,

PERFECT for iPhone Macbook Users!

I'm a huge to-do list person & I've tried close to 100 to do & task apps over the years (including premium subscriptions to all the big apps). Smart Tasks has been a refreshing godsend. The great advantage it gives its user is its combination of SIMPLICITY, continuous CROSS-DEVICE SYNC, its VISUALLY APPEALING interface (trust me, you'll love the range of colors, plus it's typology -- something so many To Do apps fail at), and its WIDGETS. Personally, I love being able to enter items on my Macbook, and then see it pop up as a widget, almost instantly, on my iphone in its nicely sized text that never fail to actually command my visual attention. Functionally, it's difficult to beat. It helps you to easily DIFFERENTIATE between specific TO DO TASKS, and REPEATED HABITS or ROUTINES (this has been huge for me). I'm a huge fan of the different views I can get with just a tap or a click, all without feeling as if the workspace is CLUTTERED. I'd encourage the Developers to continue with their vision. The app's concept is so intuitive that it alone separates it from many others on the market. The visual appeal & easy user experience make it feel even more optimal. Keep up the excellent work!

Developer Response ,

Thank you for using Smart Tasks and your kind words! It's always great to read when the app helps someone out!

If you have any questions or feature requests, feel free to email I look through every email!



Best app for routine so far

I’ve downloaded so many apps for tasks + recurring routine-type tasks. and none of them check allll the boxes. this one comes close. wishlist: • for the events synced from calendar to be in chronological order in with the tasks - not necessarily the big color button but not just listed above the tasks so like this: 8:30 am Task 9 am Calendar Event 9:15 am Task 9:45 am Task 10 am Calendar Event 10:30 am Task • that the completed tasks remain visible but marked out and toned down in the “Schedule” view when you click on a date in the calendar so you can see what you accomplished on that specific day. • sub-tasks that can be completed too• a way to mark something as skipped or missed so it doesn’t push forward but it’s also still there so you can see where you slacked. • a timestamp of when an item is completed within the Tasks details cons: adding hex values for one color yields a brighter color for the actual button, the hex should be assigned to the button color and not the task info page background and it’s either buggy or just not programmed where the category options in creating/editing tasks holds that custom color - some have been completely blank no color no words, or light gray with no words. Thanks!

App Privacy

The developer, Francesco Prospato, indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy.

Data Linked to You

The following data may be collected and linked to your identity:

  • Usage Data

Data Not Linked to You

The following data may be collected but it is not linked to your identity:

  • Purchases
  • Diagnostics

Privacy practices may vary, for example, based on the features you use or your age. Learn More

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