Smartsheet: Projects & Teams

Name: Smartsheet: Projects & Teams
Rating: 4.8 (119090 reviews)
Author: Smartsheet Inc.

Task Management & Productivity

Free · In‑App Purchases

119K Ratings
Age Rating

4+
Years
Category

Business
Developer

Smartsheet Inc.
Language

EN
+ 7 More
Size

142.7
MB

Automate work faster with AI-powered forms, workflow automation, and real-time collaboration. Trusted by 90% of Fortune 100 companies. Smartsheet is an AI-powered project and work management app that helps teams in IT, marketing, operations, PMO, and beyond plan projects, track tasks, automate workflows, and collect data from your iPhone, iPad, or Mac. Smartsheet is trusted in 190 countries, including over 90% of Fortune 100 companies and over 80% of Fortune 500 companies. WHAT CAN I DO WITH SMARTSHEET ON MOBILE? • Manage projects and tasks with assignees, due dates, checklists, predecessors, and file attachments so nothing falls through the cracks • Switch between grid, card (kanban), Gantt, and calendar views of the same data to see work the way your team plans it • Get push notifications for the projects and tasks you follow so you can act on changes as they happen • Update sheets, approve requests, and review documents from anywhere HOW DOES SMARTSHEET HELP ME MANAGE PROJECTS AND TASKS? Use sheets to plan projects, assign tasks, and track progress against deadlines. Add dependencies and predecessors for accurate schedules, visualize timelines in Gantt view, and run agile work on kanban boards. Dashboards with live charts and key metrics keep stakeholders informed of project status in real time. CAN SMARTSHEET AUTOMATE MY WORKFLOWS? Yes. Build no-code automated workflows in minutes: send alerts and reminders, request updates and approvals, and automatically assign work or move, copy, and lock rows based on sheet changes or preset times. Automation cuts manual follow-up and status meetings so your team spends more time on the work itself. CAN I COLLECT DATA WITH FORMS? Create forms that automatically map to the columns in your sheets, and use conditional logic to ask the right people the right questions. Capture photos, scan barcodes, and collect error-free, consistent data from the field or from internal and external stakeholders, then act on it immediately. DOES SMARTSHEET WORK WITH MY OTHER APPS? Smartsheet integrates with Google Workspace, Microsoft 365, Salesforce, Slack, Microsoft Teams, Jira, DocuSign, Gmail, Box, Google Drive, OneDrive, and Dropbox. Real-time synchronization keeps tasks, data, and conversations connected in one place. IS SMARTSHEET SECURE ENOUGH FOR ENTERPRISE? Yes. Smartsheet gives business teams no-code tools they love, backed by the security, governance, and admin controls IT requires, which is why it is used by companies of all sizes, from small teams to the world's largest enterprises. WHO IS SMARTSHEET BEST FOR? • Project managers and PMO teams planning and tracking cross-functional projects • Marketing teams managing campaigns, content calendars, and creative requests • IT and operations teams automating intake, approvals, and recurring processes • Field teams collecting data with mobile forms, photos, and barcode scanning • Any team replacing scattered spreadsheets with one collaborative work management platform GETTING STARTED Sign in with your existing Smartsheet account, or enter your email to start a free 30-day trial. Join millions of users worldwide and upgrade to a paid plan anytime.

Events

SPECIAL EVENT
Simplify Project Management

Celebrate National Simplify Your Life Week with AI-powered project management, tasks, and team productivity.

Ratings & Reviews

4.8

out of 5

119K Ratings

Flexible to use in a equipment maintenance type setting.
06/22/2023
The Hoffy
Robust mobile app functionality. It’s scalable enough for 1 or 2 users. Even though it has a wide amount of spreadsheet formulas/functions and endless customizable options for office/business uses that are way over my head…. It is easy to use and learn. I have to deal with excel files routinely, which to a blue collar gear head, excel is clunky and too difficult to be good at basic level proficiency. With this app, I can convert an excel file someone sent me, and convert it into Smartsheet to make it easier to work with and operate with a right brain only person. And more importantly, I can whip up a killer info packed sheet, and convert it to an excel file so a left brained can use it seamlessly. Just wish there were a few integrations a person could buy à la carte, rather then upgrading to the higher end subscriptions. Still… it’s worth it’s cost.

Developer Response
We're so happy to hear you've enjoyed using the mobile app! Thanks for taking the time to provide this review, The Hoffy.
Flexible to use in a equipment maintenance type setting.
06/22/2023
The Hoffy

Robust mobile app functionality. It’s scalable enough for 1 or 2 users. Even though it has a wide amount of spreadsheet formulas/functions and endless customizable options for office/business uses that are way over my head…. It is easy to use and learn. I have to deal with excel files routinely, which to a blue collar gear head, excel is clunky and too difficult to be good at basic level proficiency. With this app, I can convert an excel file someone sent me, and convert it into Smartsheet to make it easier to work with and operate with a right brain only person. And more importantly, I can whip up a killer info packed sheet, and convert it to an excel file so a left brained can use it seamlessly. Just wish there were a few integrations a person could buy à la carte, rather then upgrading to the higher end subscriptions. Still… it’s worth it’s cost.
Developer Response 10/27/2023
We're so happy to hear you've enjoyed using the mobile app! Thanks for taking the time to provide this review, The Hoffy.
Good, but pricey, and iOS app really clunky; only mobile version in Safari...
04/16/2020
GeorgeOJ
I like and rely on SS for our teamwork. The online (computer) version is very good, and my team has had it for a few years, and we are used to it. But there’s been very little serious innovation here, almost no interface improvements, other than a few unnecessarily complicated, pointlessly confusing “redesigns” of the browser version along the way. The iOS app continues to be one of the chunkiest apps on this very high end of the price range, pretty much obliterating what’s good about the browser version (there’s a reason why the App Store uses mockups and not screenshots: screenshots don’t look that good; if the app had the feel and clean design of the mockups pictured here, I’d love it...). We’re paying 4 figures for it, annually, and on the desktop it’s worth it, but as we are now in different locations and rely more on quick-checks or fast checkbox/drop-down edits on our iOS devices of various sizes, the shortcomings of the unwieldy iOS app grow increasingly frustrating. To make things worse, even now with iOS 13, you can’t use the full web version on Safari running on a 12in iPad Pro (it forces you to use the clunky app, or offers limited mobile version website; no access to full online version even on this enormous iPad screen... bummer). We’ve had quite an investment here, in terms of software skills, complex workflows with integrations, and Gantt projects, but I’m afraid we’re very seriously looking at Airtable at this point...

Developer Response
Thank you George for your detailed and honest feedback. We hear you and agree that having a modern and quick user interface is key for mobile customers. We would recommend trying out our List View (which is a mobile-only view) on your sheets if you haven't already, and Smartsheet forms are also a great way to submit data while on the go. We are constantly working to improve the app based on customer feedback like yours, so please stay tuned for app updates and keep the feedback coming. Don't hesitate to contact us at https://help.smartsheet.com/contact if we can be of assistance.
Good, but pricey, and iOS app really clunky; only mobile version in Safari...
04/16/2020
GeorgeOJ

I like and rely on SS for our teamwork. The online (computer) version is very good, and my team has had it for a few years, and we are used to it. But there’s been very little serious innovation here, almost no interface improvements, other than a few unnecessarily complicated, pointlessly confusing “redesigns” of the browser version along the way. The iOS app continues to be one of the chunkiest apps on this very high end of the price range, pretty much obliterating what’s good about the browser version (there’s a reason why the App Store uses mockups and not screenshots: screenshots don’t look that good; if the app had the feel and clean design of the mockups pictured here, I’d love it...). We’re paying 4 figures for it, annually, and on the desktop it’s worth it, but as we are now in different locations and rely more on quick-checks or fast checkbox/drop-down edits on our iOS devices of various sizes, the shortcomings of the unwieldy iOS app grow increasingly frustrating. To make things worse, even now with iOS 13, you can’t use the full web version on Safari running on a 12in iPad Pro (it forces you to use the clunky app, or offers limited mobile version website; no access to full online version even on this enormous iPad screen... bummer). We’ve had quite an investment here, in terms of software skills, complex workflows with integrations, and Gantt projects, but I’m afraid we’re very seriously looking at Airtable at this point...
Developer Response 05/02/2020
Thank you George for your detailed and honest feedback. We hear you and agree that having a modern and quick user interface is key for mobile customers. We would recommend trying out our List View (which is a mobile-only view) on your sheets if you haven't already, and Smartsheet forms are also a great way to submit data while on the go. We are constantly working to improve the app based on customer feedback like yours, so please stay tuned for app updates and keep the feedback coming. Don't hesitate to contact us at https://help.smartsheet.com/contact if we can be of assistance.
Robust & Flexible - But still lacking a few important options
05/19/2019
Babaganoush-Crew
SmartSheet is definitely robust and flexible. I love the ability to do more than just task management, or group interactions. Because it is cell based you can literally do anything you could in excel, but more. So that means this is a powerful multi-platform solution. Linking cells with live updates from one sheet to another. Budgets. Business and sales projections. Schedules. It truly is a project management system that is intuitive...not like other apps that have their own system layout that seems to make no sense. I REALLY wish they would update a few things like being able to create filters that are accessible and applicable across any sheet you want to apply them. Makes ZERO sense they haven’t implemented that yet. Same with conditional formatting. Great tool. But you have to recreate each conditional format you want in each sheet...unless you make that sheet a template and then create new sheets off the template. But then if you think of a new conditional format you’d like to implement you have to recreate it 10 times (or however many sheets you have). Just very frustrating. Also, Smartsheets doesn’t seem to handle times of day very well. Ugh. But there are ways around. So overall I think it’s great. But needs continued feature updates.

Developer Response
Thank you for your feedback, and it's great to hear that you are getting so much value out of the app! We regularly make updates and release new features to help customers work better with Smartsheet, and the vast majority of them come from customer feedback, so we appreciate your specific requests. You're welcome to check out the Community as well, where Smartsheet customers share ideas and best practices: https://community.smartsheet.com/
Robust & Flexible - But still lacking a few important options
05/19/2019
Babaganoush-Crew

SmartSheet is definitely robust and flexible. I love the ability to do more than just task management, or group interactions. Because it is cell based you can literally do anything you could in excel, but more. So that means this is a powerful multi-platform solution. Linking cells with live updates from one sheet to another. Budgets. Business and sales projections. Schedules. It truly is a project management system that is intuitive...not like other apps that have their own system layout that seems to make no sense. I REALLY wish they would update a few things like being able to create filters that are accessible and applicable across any sheet you want to apply them. Makes ZERO sense they haven’t implemented that yet. Same with conditional formatting. Great tool. But you have to recreate each conditional format you want in each sheet...unless you make that sheet a template and then create new sheets off the template. But then if you think of a new conditional format you’d like to implement you have to recreate it 10 times (or however many sheets you have). Just very frustrating. Also, Smartsheets doesn’t seem to handle times of day very well. Ugh. But there are ways around. So overall I think it’s great. But needs continued feature updates.
Developer Response 04/04/2020
Thank you for your feedback, and it's great to hear that you are getting so much value out of the app! We regularly make updates and release new features to help customers work better with Smartsheet, and the vast majority of them come from customer feedback, so we appreciate your specific requests. You're welcome to check out the Community as well, where Smartsheet customers share ideas and best practices: https://community.smartsheet.com/
Buyer Beware - *Sharing* with Others is Limited Without Additional Licenses
01/20/2024
Big*Spender
I am a small business owner, and I have to be diligent with our resources. When looking for a project management software, I did my due diligence. I trialed three different project management software, in addition to Google sheets and Microsoft Excel. I read all the Support files regarding the features I was looking for. I tested the features that I needed. At the end of my Smartsheets trial, I was presented with options to select a plan if I wanted to continue to use the software; I selected the pro plan. $25 a month for one user was perfect, as we only have one project manager on the team… Me. Moving forward with my licensed software, I attempted to share out the information to my team and our subcontractors outside of our core team. That’s when I discovered that one of the sharing features I needed, and tested successfully, was not included in my plan (published calendars). Although this share feature was not named specifically, I was led to believe that everyone who i needed to *share* information with would have the information accessible to them. Creating files and advanced , collaborative project management features would be available at higher licensing levels. At this point, I was told I would need to purchase a minimum of three licenses before this share feature would be available to me, tripling my costs. Even logically, this just does not make logical sense to me as a customer. There is only one project manager; why do I need three licenses?? From my POV, this licensing logic reveals some dysfunction on the business side of Smartsheets as a company and a disconnect with their consumer. I’ve since switched over to Airtable, and have all the same features i had evaluated and need, at the right price point.
Buyer Beware - *Sharing* with Others is Limited Without Additional Licenses
01/20/2024
Big*Spender

I am a small business owner, and I have to be diligent with our resources. When looking for a project management software, I did my due diligence. I trialed three different project management software, in addition to Google sheets and Microsoft Excel. I read all the Support files regarding the features I was looking for. I tested the features that I needed. At the end of my Smartsheets trial, I was presented with options to select a plan if I wanted to continue to use the software; I selected the pro plan. $25 a month for one user was perfect, as we only have one project manager on the team… Me. Moving forward with my licensed software, I attempted to share out the information to my team and our subcontractors outside of our core team. That’s when I discovered that one of the sharing features I needed, and tested successfully, was not included in my plan (published calendars). Although this share feature was not named specifically, I was led to believe that everyone who i needed to *share* information with would have the information accessible to them. Creating files and advanced , collaborative project management features would be available at higher licensing levels. At this point, I was told I would need to purchase a minimum of three licenses before this share feature would be available to me, tripling my costs. Even logically, this just does not make logical sense to me as a customer. There is only one project manager; why do I need three licenses?? From my POV, this licensing logic reveals some dysfunction on the business side of Smartsheets as a company and a disconnect with their consumer. I’ve since switched over to Airtable, and have all the same features i had evaluated and need, at the right price point.

We regularly update the Smartsheet app to provide the best user experience possible. In this release, we've made a few bug fixes to improve the experience. Love Smartsheet? Leave us a review. Your ongoing feedback helps us improve our app!

Version 26.13 Aug 1

Data Linked to You

The following data may be collected and linked to your identity:
- Identifiers
- Usage Data
- Diagnostics

Privacy practices may vary, for example, based on the features you use or your age. Learn More

Accessibility

Information

Seller: Smartsheet Inc.
Size: 142.7 MB
Category: Business
Compatibility: Requires iOS 18.0 or later.

iPhone
Requires iOS 18.0 or later.

iPad
Requires iPadOS 18.0 or later.

Apple Vision
Requires visionOS 2.0 or later.
Languages: English and 7 more

English, French, German, Italian, Japanese, Portuguese, Russian, Spanish
Age Rating: 4+

4+

Learn More

Contains
Messaging and Chat
In-App Purchases: Yes

Individual plan - 6 months $94.99

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Developer Website

Privacy Policy

License Agreement

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Smartsheet: Projects & Teams

Events

Simplify Project Management

Ratings & Reviews

Flexible to use in a equipment maintenance type setting.

Good, but pricey, and iOS app really clunky; only mobile version in Safari...

Robust & Flexible - But still lacking a few important options

Buyer Beware - Sharing with Others is Limited Without Additional Licenses

What’s New

App Privacy

Data Linked to You

Accessibility

Information

You Might Also Like

Autodesk Forma

Procore

Microsoft Loop

Bluebeam

Microsoft Planner

Confluence Cloud

SafetyCulture (iAuditor)

Fleetio Go - Fleet Management

Fieldwire - Construction App

Microsoft SharePoint