Run your notary business from your phone: track signings, log mileage, send invoices, and stay tax-ready. Built for mobile notaries and loan signing agents.
Professional Business Management for Notary Publics
Notary Tracker is the complete business management solution for notary publics. Track appointments, manage clients, monitor expenses, and stay tax-ready—all from your iPhone.
## APPOINTMENT MANAGEMENT
• Smart calendar with monthly and yearly views
• Recurring appointments (daily, weekly, bi-weekly, monthly)
• Automatic mileage calculation from your location
• Payment status tracking: Paid, Pending, Partial
• Appointment reminders with notifications
• Professional invoice generation
• CSV import for bulk appointments
## FINANCIAL TRACKING
• Real-time income and expense monitoring
• Payment status dashboard with detailed breakdowns
• Visual income trend charts with analytics
• Quarterly tax estimates with IRS calculations
• Mileage deduction reports (IRS rate: $0.67/mile)
• Expense categorization for tax preparation
• Export PDF reports for your accountant
## CLIENT MANAGEMENT
• Complete client database with contact information
• Client portal for sharing appointment status
• Generate booking links for new appointments
• Track client history and revenue per client
• CSV import for bulk client additions
## AUTOMATIC MILEAGE TRACKING
• Google Maps integration for accurate distance calculation
• IRS mileage rate tracking automatically included
• Professional mileage reports for tax deductions
• Address validation for accurate calculations
## TAX TOOLS
• Quarterly tax estimate calculator
• IRS-compliant mileage and expense tracking
• Expense categorization by tax-deductible categories
• Quarterly due date reminders
• Professional PDF reports (Income, Expenses, Mileage, Tax Summaries)
• Estimated self-employment tax calculations
## PROFESSIONAL INVOICING
• Generate branded invoices with business information
• Customizable invoice numbers and due dates
• Email or text invoices directly to clients
• Track invoice status with payment monitoring
• Send invoice button for pending payments
## ANALYTICS DASHBOARD
• Visual dashboard with key business metrics
• Income trend charts (monthly/yearly)
• Payment status overview with percentages
• Appointment completion tracking
• Top client revenue analysis
• Period filtering: Today, Week, Month, Year, All Time
## CLIENT PORTAL
• Share appointment status with clients
• Generate shareable booking links
• Professional client-facing portal view
• Booking instructions and service pricing
## PRE-VISIT SIGNING AGREEMENTS
• Send clients an agreement before the appointment
• They review and sign from any device — no install
• See a check on the card the moment they sign
• Customize the template in Settings
## BACKUP & SYNC
• Automatic iCloud backup and cross-device sync
• Scheduled email backups (weekly or monthly)
• Manual backup on demand
• Export all data to text format
• CSV import/export functionality
## COMMISSION TRACKING
• Commission expiration date tracking
• Automatic alerts 30, 7, and 1 day before expiration
## RECURRING APPOINTMENTS
• Create multiple appointments at once
• Preview all occurrence dates before saving
• Manage series or individual appointments
## BUILT FOR NOTARIES
• Save 5+ hours per week on admin work
• Maximize tax deductions with accurate tracking
• Never miss commission expiration
• Look professional with branded invoices
• Make data-driven business decisions
• Track every appointment, payment, and expense
## QUICK ACTIONS
• 3D Touch shortcuts for common tasks
• Share booking links via text, email, social media
• One-tap invoice generation
## PRIVACY
Your data is private. We never sell your information. iCloud sync is optional and uses Apple's secure infrastructure.
Download Notary Tracker and transform your notary business today!
Learn more at notarytracker.com — guides, walkthroughs, and tips to get the most out of the app.
Privacy Policy: https://sites.google.com/view/notary-tracker-privacy-policy
Terms of Use: https://notarytracker.com/terms
I'm a mobile notary and the scheduling/tracking side has always been a mess — spreadsheets and sticky notes. Notary Tracker is saving me hours every week. Whoever built this has clearly talked to real notaries. Recommended if you're in the field!
Bad experience thus far
Brittany A…
I paid for the upgraded version and still dont have ability to generate a receipt nor is there any quick way to contact customer service!!!
Developer Response
Hi — thank you for the feedback. You're absolutely right on both counts. Receipts and invoices are shipping in the next update (1.2.10) — generate a professional PDF from any appointment and share via email, AirDrop, or Messages. That update also brings GPS mileage auto-tracking and a signing order pipeline. — For support, there's a "Send Feedback" button in Settings that goes straight to me — it's clearly not visible enough, so we're making it more prominent in this update too. You can also email me anytime at support@brainmonger.com. My goal is to make this the best notary software at the best price, and feedback like yours is what drives that. Thank you.
• Forward booking confirmation emails to auto-import them into your Schedule and Google Calendar
• See your biggest action items right on your Home screen
• See how many pending email confirmations you have at a glance
• Fixed unwanted signatures when deleting or resizing while signing
• See sample data as part of onboarding and remove it anytime
Version 1.8.0
The developer, Brainmonger LLC, indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy .
Data Linked to You
The following data may be collected and linked to your identity:
Financial Info
Location
Contact Info
Contacts
User Content
Search History
Other Data
Privacy practices may vary, for example, based on the features you use or your age. Learn More
Accessibility
The developer has not yet indicated which accessibility features this app supports. Learn More
Information
Seller
Brainmonger LLC
Size
73 MB
Category
Business
Compatibility
Requires iOS 15.0 or later.
iPhone Requires iOS 15.0 or later.
iPad Requires iPadOS 15.0 or later.
iPod touch Requires iOS 15.0 or later.
Mac Requires macOS 12.0 or later and a Mac with Apple M1 chip or later.