Manage appointments, clients and finances in one app. Core tools are free, and you can try NeedleFlow Pro free for 14 days. No ads or tracking.
NeedleFlow is your studio in your pocket. The app for tattoo artists, piercers and laser-removal specialists helps you manage appointments, clients and finances — without spreadsheets or paper.
CALENDAR
• Day / week / month views
• Sessions, consultations, days off and vacations
• Interactive male/female body map and piercing face map for selecting multiple areas
• Appointment and session-confirmation reminders
• Find available time up to 180 days ahead
• Waitlist: clients who want an earlier date, with the nearest free slot for each
• Create multiple sessions for one project at once
• Optional appointment sync with iCloud, Google and Outlook calendars
• Availability poster for Stories: a month grid or exact free hours
CLIENTS
• Client card with visit history
• Work photos and notes
• Contact via messenger or email in one tap
• Consent forms: the client fills them in and signs on your device or on their own phone via a QR code or link, and the document is kept in their card with a PDF copy
FINANCES
• Income, expenses, deposits and profit — automatically
• Recurring payments (rent, taxes) with reminders
• Analytics and CSV export for accounting
• Business analytics: calendar load, revenue per hour, no-show losses and a 30-day forecast
• Current calendar-month insights and previous-month comparison
GIFT VOUCHERS
• Sell in advance, track and redeem for a session
SYNC & PRIVACY
• A free account (Sign in with Apple or Google) syncs appointments, clients and photos across your iPhone and iPad
• Each account's data is kept separate, with access protected by sign-in
• No ads, usage analytics or tracking
• Prefer local-only? Use the app without an account
• Delete your account and cloud data directly in the app at any time
• Backups and export anytime
FREE & PRO
• Core appointments, clients, finances, cloud sync and backups remain free
• Pro unlocks consent forms, business analytics, poster styling, advanced availability search, multi-session projects, the waitlist and system calendar integration
• Documents already signed stay available at all times, even without Pro
• 14-day free trial, then the subscription renews automatically until cancelled
NeedleFlow isn't just for tattoos: it also fits piercers, laser and beauty professionals.
For iPhone and iPad. Core features are free; advanced tools are available with NeedleFlow Pro.
Terms of Use (Apple Standard EULA):
https://www.apple.com/legal/internet-services/itunes/dev/stdeula/
Ratings & Reviews
This app hasn’t received enough ratings or reviews to display an overview.
• Consent forms signed on the client's phone (Pro): show a QR code or send a link — the client fills in and signs the form on their own phone, and the document appears in NeedleFlow by itself
• Studio time while travelling: appointments are shown and entered in the time of the place where you work, even when your phone is in another time zone
• Client list: each name now shows the next appointment or how many sessions there have been
• Appointment form: duration buttons and a summary bar at the bottom
• New "Support NeedleFlow" section in "About the App"
• Minor improvements and fixes
Version 1.10.0
The developer, VITALII SHVETS, indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy .
Data Linked to You
The following data may be collected and linked to your identity:
Health & Fitness
Purchases
Financial Info
Contact Info
User Content
Identifiers
Privacy practices may vary, for example, based on the features you use or your age. Learn More
Accessibility
The developer has not yet indicated which accessibility features this app supports. Learn More
Information
Seller
VITALII SHVETS
Size
23.1 MB
Category
Business
Compatibility
Requires iOS 17.6 or later.
iPhone Requires iOS 17.6 or later.
iPad Requires iPadOS 17.6 or later.
Mac Requires macOS 14.6 or later and a Mac with Apple M1 chip or later.