Smart Archive
Auto-file receipts & invoices
$17.99
New in 3.0: an archive window in the style of Mail and Finder – sort, filter and total your receipts. Plus redesigned settings and a cleaner menu.
A receipt in your jacket. An invoice buried in Downloads. A parking stub on the dashboard. Each one matters at tax time, and each one is easy to lose.
SmartArchive lives quietly in your menu bar and does the filing for you. Drop in a receipt or invoice and it reads the text, works out what the document is, pulls out the details that matter, gives it a clear name, and moves it into the right folder. No typing. No renaming. No shoebox.
DROP IT AND FORGET IT
- Drag files or whole folders onto the drop zone, or let SmartArchive watch your screenshots folder
- Capture a region or a window of your screen, or send a file from any app with the Share Extension or "Scan with SmartArchive" in the Services menu
- Pages that came in sideways are straightened automatically
YOUR ARCHIVE AT A GLANCE
- A clean archive window in the style of Mail and Finder: a sidebar with document types, years and everything still to review
- A sortable table with date, merchant, type, amount and folder, plus totals per currency for your selection
- Search across file names, merchants, invoice numbers, projects and customers
- Fix any detail in the inspector, preview with Quick Look (Space) and refile with one click
ONE SCAN, SEVERAL DOCUMENTS
- Several receipts on one photo? SmartArchive finds each one and shows you the frames before filing them separately
- An invoice and its delivery note in the same scan, or a PDF of several invoices? Each document is filed on its own, in the right folder
READS THE DETAILS THAT MATTER
- On-device text recognition (Apple Vision) reads both images and PDFs
- Identifies the document type: fuel, parking and hospitality receipts, invoices, delivery notes, contracts, warranties, business cards, and more
- Extracts merchant, date, total, VAT rate, invoice number, serial number and location
- Double-checks totals: net plus VAT has to add up to the gross amount
- Reads barcodes and QR codes
- Spots duplicates with perceptual hashing, so the same receipt never lands twice
NAMES AND FILES IT FOR YOU
- Builds a tidy, consistent filename from what it found, like 2026-07-11_Aral_Fuel Receipt_78.42EUR.pdf
- Routes each document into the right folder using rules you define
- Writes Finder tags so everything stays easy to find later
- Foreign receipt? It converts the total to your home currency using European Central Bank reference rates
TAX SEASON, ALREADY SORTED
- Built for freelancers and small businesses who do their own paperwork
- Export a whole month or year as a single ZIP for your tax advisor, with the receipt copies, an Excel-compatible index (CSV) and a README
- Fill your own Excel (.xlsx) cost-report template with your receipts automatically
PRIVATE BY DESIGN
- Text recognition and document sorting run fully on your Mac
- Optional AI assistance uses Apple's on-device Foundation Models. No cloud AI service is ever contacted, and the AI only fills gaps, never overriding what the app already read with confidence
- No account, no login, no analytics, no tracking, no ads, no third-party SDKs
- The only thing that ever leaves your Mac is a currency code and a date, sent to a public exchange-rate service (frankfurter.app) when you use currency conversion. Your documents, images, extracted text, amounts and filenames never do
- The App Store version is fully sandboxed, with access only to the folders you choose
ALSO ON IPHONE AND IPAD
Scan receipts on the go with the camera, let SmartArchive file them on your device, and hand them over to your Mac when you are back at your desk. One purchase covers Mac, iPhone and iPad.
REQUIREMENTS
macOS 15.6 or later. SmartArchive works fully with its rules engine on every supported Mac. On-device AI features additionally require macOS 26 or later on an Apple Intelligence-eligible Mac.
Available in English, German, Spanish, French, Italian and Dutch.
Set your rules once, then let SmartArchive keep your receipts and invoices organized: privately, automatically and right on your Mac.
Ratings & Reviews
- This app hasn’t received enough ratings or reviews to display an overview.
SmartArchive 3.0 – cleaner, faster, and right at home on macOS
New archive window
- Sidebar with document types, years and "To Review"
- Sortable table with date, merchant, type, amount and folder – with totals per currency
- Inspector to fix details, rename and refile
- Search now also finds invoice numbers, projects and customers
- Quick Look with the space bar, multiple selection and context menu
Redesigned settings
- Organized like System Settings: General, Recognition, Filing, Rules, Notifications and Shortcuts
Cleaner menu
- Turn automatic processing on or off right at the top
- Recently filed receipts with their amount – one click opens them in the archive
- The menu now uses the standard macOS appearance
Improvements
- Lots of receipts at once (say, a whole folder) are now processed quickly and reliably
- Cash receipts: SmartArchive now reads the total instead of the cash handed over
The developer, Stefan Hollekamp, indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy .
Data Not Collected
The developer does not collect any data from this app.
Accessibility
The developer has not yet indicated which accessibility features this app supports. Learn More
Information
- Seller
- Stefan Hollekamp
- Size
- 6.5 MB
- Category
- Finance
- Compatibility
Requires iOS 18.0 or later.
- iPhone
Requires iOS 18.0 or later. - iPad
Requires iPadOS 18.0 or later. - Mac
Requires macOS 15.6 or later. - Apple Vision
Requires visionOS 2.0 or later.
- iPhone
- Languages
- English and German
- Age Rating
4+
- 4+
- Copyright
- © Stefan Hollekamp
