Keystone: Shared Budgets
Track Expenses & Get Paid
Free · Designed for iPad
Tired of chasing receipts and managing reimbursement requests through messy spreadsheets and chat threads? Keystone brings clarity and control to your group's finances. Perfect for student clubs, project teams, small businesses, and even roommates, Keystone simplifies everything from budget planning to final payment.
Stop managing finances and start leading. With Keystone, you can spend less time on paperwork and more time on what matters.
Key Features:
FLEXIBLE HIERARCHICAL BUDGETS: Create main budgets for your organization and allow leaders to create nested sub-categories for their specific committees or events. Track spending in real-time at every level to ensure you never go over budget.
PRECISE, ROLE-BASED PERMISSIONS: Delegate with confidence by inviting members as Admins (full control), Reviewers (manage specific budgets), or Submitters (submit expenses). You can grant a Reviewer control over a single category, and they will automatically have the same permissions for all of its sub-categories.
CUSTOMIZABLE APPROVAL WORKFLOWS: Design a clear approval chain that fits your team's structure. Automatically route an expense from a team member to their manager for a first look, then to the treasurer for final sign-off. Admins always retain the power to override decisions for ultimate control.
FRICTIONLESS GUEST SUBMISSIONS: Need a reimbursement from a guest speaker or a one-time contractor? Send them a secure, shareable link to submit their expenses and receipts. No app download or account creation is required on their part.
COMPLETE AUDIT TRAIL: Never wonder about the status of a payment again. A crucial, immutable history shows every approval, note, and status change for each expense, providing a vital tool for accountability.
AI-POWERED RECEIPT SCANNING: Snap a photo of a receipt, and let Keystone's AI automatically extract line-item details and totals. This minimizes manual data entry and saves everyone time.
Download Keystone today and bring sanity to your shared expenses!
Keystone has had its first major overhaul:
Complete admin controls overhaul:
- Admins can move expenses between categories
- Admins can disable submitting expenses to a category (including the root workspace)
- Admins can approve their own expenses
Enhanced user experience:
- The share window will now actively reflect users that have permissions in it or any parent category. When removing the user it will warn the user about which category the permission is on.
- Keystone AI can be disabled
- The Create Expense sheet indicates to the user which category is currently being submitted to
- Refresh wheel now visibly shows on screen
and a number of other bug fixes and improvements
The developer, Alexander Jacob Frutkin, indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy .
Data Used to Track You
The following data may be used to track you across apps and websites owned by other companies:
- Contact Info
- Identifiers
Data Linked to You
The following data may be collected and linked to your identity:
- Financial Info
- Contact Info
- Identifiers
Accessibility
The developer has not yet indicated which accessibility features this app supports. Learn More
Information
- Seller
- Alexander Jacob Frutkin
- Size
- 31.5 MB
- Category
- Finance
- Compatibility
Requires iOS 15.1 or later.
- iPhone
Requires iOS 15.1 or later. - iPad
Requires iPadOS 15.1 or later. - iPod touch
Requires iOS 15.1 or later. - Mac
Requires macOS 12.0 or later and a Mac with Apple M1 chip or later. - Apple Vision
Requires visionOS 1.0 or later.
- Languages
- English
- Age Rating
4+
- 4+
- Contains
User-Generated Content
- Copyright
- © 2025 Alex Frutkin