Fill-Rite FMS
Business
Free
Fill-Rite FMS allows users to track and control every gallon in their on-site tanks for a fraction of the cost of traditional systems. Our cloud-based software enables inventory tracking, as well as control of driver use by product, time, amount, etc. The Fill-Rite FMS App controls driver & vehicle authorizations, delivery confirmations, and transaction tracking.
+ Unique Driver Pins
Individualized user pins identify exactly who is accessing or attempting to access your fuel tank
+ Report Equipment Problems
Take a photo and attached a description of any broken or damaged fueling equipment
+ View Access Schedules
View your authorized fueling dates and times
+ Driver/Vehicle Combinations
Select the vehicle being fueled from a list of authorized vehicles for each driver
+ Unlimited Custom Fueling Data
Collect data on unlimited custom fields that are either required or optional before fuel activation
+ Unique Global Transaction ID
Each transaction generates a globally unique transaction ID for secure and easy reconciliation
+ Capture Fuel Delivery Data
Collect and reconcile delivery data from the fuel jobber directly as they fill your tank
more Was thinking a few months ago something like this would be awesome. AND it’s here so quick. Software is the best I’ve ever seen!
Was thinking a few months ago something like this would be awesome. AND it’s here so quick. Software is the best I’ve ever seen!
The future of FMS is all right here! Incredible!!!!
The future of FMS is all right here! Incredible!!!!
Keeps trying to connect to a network doesn’t exist I have to use an android tablet to get my fuel. Very dissapointed.
Keeps trying to connect to a network doesn’t exist I have to use an android tablet to get my fuel. Very dissapointed.
- Bulk deliveries support automatic printing
- Improved messaging for Odometer value entry
- CB2 OS files can be downloaded via cellular
- MDM iPad support for displaying pump list based on assigned site
- Updated launch screen to highlight required permissions
- New visual when app attempts to reconnect to hardware
- "Too far from pump" won't occur if connected to the CB WiFi
- Locked pumps always display the correct countdown timer value
- CB FW updates won't get stuck at 95%
3.5.0 Feb 10
Hotfix release to resolve crash and app hang issues found in the 3.4.0 release
3.4.1 12/01/2025
WHAT'S NEW?
* Drivers will see new restart and reconnect steps when updating the CB2 OS for more clear information on the update status
* Drivers will see clear messaging when a transaction closes due to HW overheating
* Drivers will download both the signed and unsigned OS files to support Secure Boot updates
* Drivers will see a new warning modal on iOS 26 iPads when the app is not full screen
* The app will submit changes to HW debounce values to the server.
* Instabug SDK is migrated to Luciq SDK
* The app will securely store and encrypt Driver and App data
WHAT'S IMPROVED?
* Drivers will see improved connectivity to further reduce 300 errors
* Drivers won't be able to bypass a locked pump by uninstalling and re-installing the app
* Drivers will return to the app menu instead of the pump list after deleting a downloaded OS file.
* Drivers will immediately see ADS errors 1007 or 1008 on an MDM iPad when an ADS subscription is cancelled
* Drivers can enter more than 9 digits on numerical custom questions at the pump
* Drivers will not see the OS updates section in the app menu when logged into a pump
WHAT'S FIXED?
* Drivers will experience fewer legacy app hangs and crashes
* Web portal will always display an MDM iPad's correct app and OS version when online.
* Drivers will experience a more reliable auto-print experience instead of always needing to manually connecting the printer.
* The app will send the correct date/time to the HW when activating the HW
* Drivers updating the CB2 OS in Infrastructure mode won't encounter error code 506.
* Drivers will no longer see the contact support button on the modal for error code 1001
* Drivers will correctly see the "Preset too small" error code when setting a preset that is too small for the HW to process
* Admins won't see the Transaction limit modal when completing fill another transactions through the Admin dashboard
* Drivers won't see the vehicle list before the character limit is reached when Required search is enabled
* Drivers will see a consistent modal message when restoring a transaction fails
* Drivers will see other various minor UI updates
* Bulk Delivery Drivers will see the product correctly included on the receipt
* Bulk Delivery Drivers will see correct section formatting on the receipt
* Drivers will see accurate and consistent button colors throughout the app
* Drivers will see accurate "NXFM" labels instead of "CloudBox"
3.4.0 11/06/2025
The Instabug SDK is updated to the latest version to prevent possible app crash issues on iOS 26.
3.3.1 08/27/2025
- New information and error modals will provide greater context when an issue occurs
- Nearby Mobile Sites that are detected by the app will automatically be added to the pump list
- Overall backend improvements will help further reduce connectivity issues between the app and hardware
3.3.0 07/07/2025
Drivers must enable the Local Network and Location Services permission to view the pump list.
Mobile Sites will no longer display a Too Far From Pump error.
We fixed a bug that caused some pumps to connect over the wrong Wi-Fi SSID.
3.2.2 05/01/2025
- Drivers will see fewer bugs and app crashes
- Drivers can now print receipts from a RJ3230BL printer
- Drivers will see improved reliability when completing transactions over an Ethernet connection
- Drivers will see a more successful FW & OS update process
- The Weights & Measure logo has been updated to the new approved design
- We have implemented other new features in preparation for new hardware
3.2.1 01/13/2025
We made various backend improvements to prepare for new Fill-Rite hardware and its new update process.
We standardized the apps retry logic when encountering internet/cellular issues to help prevent offline and error code issues.
We created two new error codes to provide more context when hardware does not respond as expected.
We fixed various bugs and crash issues.
3.2.0 10/16/2024
- Drivers can now text the support team directly
- Various error messages updated to provide clearer troubleshooting instructions
- Multi-select questions now display all selected answers fully
- Crash fixes from 3.0.2
- Improved support for Infrastructure mode
- Bulk Deliveries will now have the delivery price validated
3.0.1 04/25/2024
New feature: Bulk Delivery for Logged-In Drivers to more easily log fuel deliveries. The "I'm a Jobber" button won't be available from the PIN screen.
Enhanced privacy: Privacy Policy link is now in the App Menu.
Fresh look: A new FuelCloud logo, updated icons, and uniform colors for a visually appealing experience.
Admin improvements: Updated Admin dashboard settings and modal descriptions to explain each setting.
Detailed transaction updates: Clear messages on the receipt screen for transactions closed due to hardware power loss.
Simplified pump list: A Filters link at the top for easier filtering and sorting. Unconfigured hardware does not display anymore.
User-friendly App Menu: Redesigned for easy navigation, with Notify Admin and Help Center in the More support section.
Weights & Measures screen updates: Filter option replaced by Share option on Event Log screen.
Clear alerts and feedback: Descriptive titles and messages for errors and warnings.
In-app Timers: No longer shown on screen. Warning shows when 10 seconds remain. Inactivity timer resets when activity is detected.
Enhanced fueling screen: User-friendly layout similar to a pump.
Bug fixes: Improved screen transitions for greater consistency.
Upgrade now to enjoy these user-friendly features, improvements, and bug fixes!
3.0.0 12/21/2023
4 and 7 digits don't disappear on PIN screen of an iPhone 14 Pro Max on OS 16.4
2.6.10 04/06/2023
Restored transactions will be removed from the Pumps Currently Fueling banner, and the pump returned to the pump list, if there is no Driver action on the Select a pump screen for 15 seconds
Drivers with a monetary transaction limit will now see that tax is included when calculating their max volume for a transaction
2.6.9 11/09/2022
Drivers will see a significant reduction in 301 errors when connecting to a pump.
Drivers will now be able to see pumps in the pump list for mobile tanks that recently changed locations.
2.6.8 09/19/2022
Logged-In Drivers will now have a Driver Dashboard that allows them to Get Fuel and Find Sites, and will also be able to set account settings for biometrics, sounds, and vibrations within the app.
Advanced Odometer Reasonability is now supported to allow Admins to set an Odometer range that Drivers must adhere to.
Re-Authentication Requirements is now supported to allow Admins to set how long Logged-In Drivers can leave the app before being asked to re-authenticate via PIN or biometrics.
2.6.7 08/22/2022
Routine maintenance and minor bug fixes.
2.5.3 01/14/2021
Improvements and minor bug fixes.
2.5.2 12/07/2020
Routine maintenance and improvements.
2.5.1 11/12/2020
Update 2.5.0 adds new app login features and workflows for Odometer Reasonability, which improves the accuracy of driver-entered odometer readings.
App Login: Drivers can now log in to the Fill-Rite FMS app to access running records of transactions and fuel limits as well as authorize multiple transactions without entering their PIN multiple times. More features will be added for logged-in Drivers in future updates.
Odometer Reasonability: Drivers can now be required to enter a higher odometer reading than has previously been recorded for a vehicle, helping improve the accuracy of running odometer readings for vehicles.
2.5.0 11/02/2020
With version 2.4.3 we're including improvements to the Multi-Fill feature by offering a summary page to give an overview of multiple transactions. As always we've also made some aesthetic changes, routine updates, and bug fixes to better your experience.
2.4.3 07/20/2020
Update 2.4.0 adds mobile support for new admin-mandated fuel controls, which are designed to improve the accuracy of fueling data. Highlights of this release are:
- Multi-option responses for questions at pump: The app supports entering multiple answers for specifically designated authorization questions. Allowing multiple answers allows admins to set specific accepted responses to improve the accuracy of collected answers
- Updated receipt screens: A number of our receipt screens have been updated for improved clarity, including adding odometer readings to both in-app and paper receipts
Option to require vehicle and tank searching in app: Fill-Rite FMS administrators can now require app users to ‘search’ for the vehicle they’re fueling (instead of offering app users a list of possible vehicles). Searching for a specific vehicle prevents drivers from ‘skipping’ vehicle selection by picking the first available vehicle on a list.
- Routine maintenance and minor bug fixes
Let us know what you think or report any bugs - email us at feedback@fillrite.com
2.4.0 05/19/2020
- Updates to support transaction statuses on website
- Routine maintenance and minor bug fixes
Let us know what you think or report any bugs - email us at feedback@fillrite.com
2.3.0 03/25/2020
- Minor bug fixes and routine maintenance.
Let us know what you think or report any bugs - email us at feedback@fillrite.com
2.2.1 01/02/2020
- Support for Weights and Measures enabled pumps on the Fill-Rite FMS website.
- Minor bug fixes and routine maintenance.
Let us know what you think or report any bugs - email us at feedback@fillrite.com
2.2.0 11/25/2019
- Minor bug fixes and routine maintenance.
Let us know what you think or report any bugs - email us at feedback@fillrite.com
2.1.4 09/23/2019
- Minor bug fixes and routine maintenance.
Let us know what you think or report any bugs - email us at feedback@fillrite.com
2.1.3 08/01/2019
- Bulk deliveries support automatic printing
- Improved messaging for Odometer value entry
- CB2 OS files can be downloaded via cellular
- MDM iPad support for displaying pump list based on assigned site
- Updated launch screen to highlight required permissions
- New visual when app attempts to reconnect to hardware
- "Too far from pump" won't occur if connected to the CB WiFi
- Locked pumps always display the correct countdown timer value
- CB FW updates won't get stuck at 95%
more Version 3.5.0 Feb 10
Data Linked to You The following data may be collected and linked to your identity:
Location User Content Identifiers Usage Data Data Not Linked to You The following data may be collected but it is not linked to your identity:
User Content Usage Data Diagnostics