WorkFlowy: Note, List, Outline 4+

Notes App and To Do List

FunRoutine INC

    • 4.9 • 11 Ratings
    • Free

Screenshots

Description

Workflowy is a clean and distraction-free app that helps you quickly capture notes, plan your to-do's, and get organized.
Simple to use, but incredibly powerful, Workflowy can help you manage all the information in your life.

With Workflowy you can:
• Capture notes and ideas in an instant
• #Tag and @assign items for easy access
• Mark to-do tasks with one-swipe completion
• Upload photos and files from your device
• Organize complex ideas with infinite nesting
• Manage your activities using kanban boards
• Share notes and collaborate in real-time
• Filter your entire Workflowy in seconds
• Embed YouTube videos and tweets

Workflowy automatically syncs across all your devices and auto-saves all your data. No more missing notes or lost files!

Workflowy is used by:
• Mike Cannon-Brookes, CEO of Atlassian, a company worth over $10 billion
• Farhad Manjoo, the New York Times technology columnist
• Slack's founders
• Nick Bilton, New York Times Bestseller and author of 'Hatching Twitter'
• Ian Coldwater, Open Source Security Foundation board member
• Thousands of entrepreneurs, writers, engineers, scientists, creatives and students across the globe

Feature highlights:
• Infinitely nested lists
• Works offline
• Automatically syncs with desktop and web versions
• Simple document sharing and permissions
• One swipe item completion
• Kanban boards
• Global text search
• Expand and collapse lists
• Tap and drag to move items around
• Highlight text, color tags
• Tag and assign items
• Mobile keyboard shortcuts
• Mirrors (Live copy)
• MFA (Multi-factor authentication)
• Item starring
• Date tags
• YouTube and tweet embeds
• Auto-backup to Dropbox

What’s New

Version 4.3.2510090543

2025.17 Update
- The Calendar/ Today Feature:
- On mobile, tap Today in the navigation bar. This creates a Calendar hierarchy of Year → Month → Day nodes;
- Use the Next, Previous, and Calendar Picker buttons to jump between dates. New nodes are created automatically as needed;
- To customize the Calendar node, open the Calendar Picker, select Calendar Layout , and choose any combination of Year, Month or Week for your desired hierarchy. You can also select Friendly day names to visually clue you in when you're looking at yesterday, today or tomorrow's nodes;
- You can move your own-rolled calendar, journal or any nodes with Date tags into the new Calendar. To do this, drag any node with a Date tag (type !! to add one) under the Calendar node. Then, open Calendar Layout from the Calendar Picker, and press Update to reorganize.
- Calendar migration: finally, you can move any node to the current day with the /Move to Today and Mirror to Today commands (or their multi‑select menu options).
- Lots of mobile TLC:
- Multi-Select is now available to everyone (previously Labs only);
- We've added Export to the mobile multi-select bar;
- Long pressing a selected node now initiates drag‑and‑drop for one or more nodes;
- Templates, date nodes and images are now easier to select;
- We've fixed finicky page scrolling when items are dropped into a collapsed bullet;
- Mobile multi-select now stays open after using the /MoveTo command;
- Changing the layout type no longer deselects items when pressed;
- We've fixed the drag handle in todos with long names;
- More quality-of-life items:
- Workflowy now imports tags from Readwise;
- The create a node API endpoint now graciously accepts markdown;
- You can now find 2025 in a jump-to search, even if your date format in Settings doesn't display the current year.

Ratings and Reviews

4.9 out of 5
11 Ratings

11 Ratings

App Privacy

The developer, FunRoutine INC, indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy.

Data Not Linked to You

The following data may be collected but it is not linked to your identity:

  • Contact Info
  • Identifiers
  • Usage Data
  • Diagnostics

Privacy practices may vary based on, for example, the features you use or your age. Learn More

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