Hot Lead Flow
Track. Touch. Close.
Free · Designed for iPad. Not verified for macOS.
Hot Lead Flow keeps every "call me back" lead organized and surfaces them at the exact time you said you'd call. No more lost callbacks, no more messy spreadsheets.
The app for every "call me back" lead.
You spent the time qualifying them. They said they're interested. They asked you to call back Thursday after three. Now where does that lead go?
Most reps drop them in a spreadsheet. The spreadsheet grows. Hundreds of names, callback times scribbled in random columns. By the time Thursday comes around, you forgot. The lead went silent. A real opportunity died because of bad organization.
Hot Lead Flow is built for exactly that lead.
Not the cold list you haven't called yet. Not the active deals already in your pipeline. The leads in between — the ones who picked up, qualified, and asked you to call back. The ones a single well-timed call away from becoming a real deal.
Drop your messy spreadsheet in. Get it back as a working pipeline.
Upload your existing Excel or CSV — Hot Lead Flow auto-detects company names, prospect names, phone numbers, emails, callback times, and notes. No reformatting. No formulas. Every lead gets organized by when they need their next touch.
Then the app tells you who to call. Every day. Without you asking.
- Today's callbacks rise to the top automatically
- Notifications fire when a callback time passes without a touch
- Morning briefings show what's on your plate before you open the app
- Past-due leads get flagged so they don't go cold
- One tap to log the time and date of your last touch, reschedule, or mark the lead ready to close
Two account types: personal and manager.
A personal account is built for the individual rep who wants to take charge of organizing their own hot leads. Your leads are yours. Your data stays with you. You're the one driving your pipeline.
A manager account is built for sales managers helping their team stay on top of their leads. Manager dashboards show live visibility into every rep's pipeline, stats roll up across the team, goals can be set per rep or team-wide, and built-in leaderboards turn daily work into healthy competition. Reps on a manager's team see their own leads in their own dashboard — managers don't expose lead details across the team, just performance stats like leads created, touches logged, and deals closed.
Built for the desk and the field.
Use the web app at your desk for power moves: bulk imports, spreadsheet view, mass updates. Use the iPhone app for everywhere else — the app comes with you, notifies you when a hot lead needs a callback, and lets you call straight from the lead with one tap. No alarms to set. No phone numbers to scribble down. No worrying you'll forget the callback you promised. Open the app, the lead is right there, hit call.
Real-time sync across both, so whatever you update on your phone is on your desktop the moment you save it.
For inside sales reps, outside reps, real estate agents, recruiters, mortgage brokers, insurance agents, account executives — anyone working hot leads who need a callback.
No more sticky notes. No more spreadsheet hunting. No more lost callbacks.
Track. Touch. Close.
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The developer, NIKKI MARIE NIEBEL, indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy .
Data Linked to You
The following data may be collected and linked to your identity:
- Contact Info
- User Content
- Identifiers
Accessibility
The developer has not yet indicated which accessibility features this app supports. Learn More
Information
- Seller
- NIKKI MARIE NIEBEL
- Size
- 31.8 MB
- Category
- Business
- Compatibility
Requires iOS 15.1 or later.
- iPhone
Requires iOS 15.1 or later. - iPad
Requires iPadOS 15.1 or later. - iPod touch
Requires iOS 15.1 or later. - Mac
Requires macOS 12.0 or later and a Mac with Apple M1 chip or later. - Apple Vision
Requires visionOS 1.0 or later.
- iPhone
- Languages
- English
- Age Rating
4+
- 4+
- Copyright
- © 2026 Nikki Niebel