MinuteTaker - Meeting Notes 4+

Agenda, Minutes, Summaries

Florian Mielke

    • 4.4 • 69 Ratings
    • Free
    • Offers In-App Purchases



Create structured meeting minutes, summaries, and notes. Share them as clean and professional looking PDF-file with all attendees.

MinuteTaker is aimed at all professionals who need to capture and manage notes, minutes, reports, and transcripts in a structured way.

Available since 2012 and in use by users and companies worldwide.


MinuteTaker is based on the Action Item Format. Every decision, statement, or recommendation is described as a short and concise point that keeps your protocols short
and precise.


• Architect
• Site Manager, Construction Manager
• Therapist (Physiotherapist, Psychotherapist, ...)
• Lawyer
• Project Manager
• Team Manager
• Student
• Assistant


MinuteTaker groups related minutes within the workbook, e.g., to track a project, recurring team meeting, or appointments for a specific customer. With that, you always get the big picture of what’s happening.

In addition, MinuteTaker offers various search and filter capabilities:

• Full-text search
• Filter by state (open, done, or overdue)
• Filter by a responsible person
• Filter by tags


In addition to the text of the item, you can add additional information:

• Responsible person
• Due date (day or week)
• Custom tags, e.g., action, statement, recommendation, ...
• State: open, done, overdue (overdue is set automatically)
• Structure your action items using subitems, e.g., 1.1, 1.2, 1.3, ...


Related attachments can supplement every action item:

• Documents (Word, Excel, Pages, ...)
• Images from your library
• Pictures taken from a flip chart or whiteboard with the device’s camera
• Add scribbles and notes to images


• Share your minutes as professional looking PDF-files (incl. all attachments) via email to all attendees and recipients.
• Share action items with assigned people
• Create your calendar events based on an action item
• Create a todo in your app, e.g., Reminder of Things


• Sync your minutes via iCloud on all your devices
• Collaborate with others via “Share in iCloud”


To get full access to all MinuteTaker features, you have to subscribe. We offer a monthly or annual subscription that unlocks all features on all your devices. Try out all features with a 14-day trial.


If you have questions or suggestions, contact us at feedback@minutetaker.app or via Twitter (@MinuteTakerApp).

Terms: https://minutetaker.app/terms
Privacy: https://minutetaker.app/privacy

What’s New

Version 3.9.4

- Fixed an issue that causes responsible person and tags being shown bold in the PDF file.
- Fixed an issue that causes the calendar event selection to not work properly.
- Fixed an issue that causes an action item to not open on iPhones.
- Fixed an issue that prevents documents being saved on SMB servers.
- Fixed an issue that prevents changes in a document template from being saved.
- Fixed an issue that prevents documents being saved in NextCloud.
- Increased the action item number width in the PDF file to prevent a line break for higher numbers, like 14.10
- Some UI improvements

Ratings and Reviews

4.4 out of 5
69 Ratings

69 Ratings

Pryn625 ,

Great customization for exports

I’m very pleased to have more control over the export and sharing of data. The recent changes make it much easier to accommodate the needs of different groups and to use more of the page for notes instead of meta-data which can be useful to have but is not always needed in reports. Kudos to the developer.

Developer Response ,

It's great to hear that you like the recent changes. Thanks for the review.

If there is anything else you'd like to see, please reach out to me at florian@minutetaker.app.


Litag8r ,

Great App!

At least try this app at your next project meeting.

I attend several meetings per week related to many different projects. My problem is that in every meeting I end up with tasks for me or another to do. Where this app is different from Notability, my go-to note-taking app, is the in-app task email function. In a meeting you can create a new "minute" or note, make it an action item, assign a responsible person and deadline and email out instantly from the app. An indicator appears as an open circle for in progress, green for done or red for overdue. You can also email or DropBox your notes. Or add something to your calendar.

I took off a star because I have trouble with naming. The default workbook name is the name of the first minute which can be confusing if the title of the first minute is something like Old Business. However you can rename the workbook if you relax and don't panic. Also the instructions were a little hard to understand at first because they described gestures that were unfamiliar to me. Much better than mine would be if I wrote them in German, though. It does not record voice like Notability. Once I got used to the interface I was fine.

Thanks for a great app. Can't wait to see other features that might be added. I have some ideas....

Rantopoulos ,

The best way to document meeting notes

MinuteTaker has been a staple of mine on iPad for over a decade. It continues to improve and evolve over time, and is the easiest way to share professional looking PDFs of the meeting notes with coworkers.

App Privacy

The developer, Florian Mielke, indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy.

Data Not Linked to You

The following data may be collected but it is not linked to your identity:

  • Purchases
  • Identifiers
  • Usage Data
  • Diagnostics

Privacy practices may vary, for example, based on the features you use or your age. Learn More


  • Family Sharing

    Some in‑app purchases, including subscriptions, may be shareable with your family group when Family Sharing is enabled.

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