Procare: Childcare App 4+

Daily Sheet, Sign-In & Billing

Procare Software, LLC

Designed for iPad

    • Free



Procare allows you to run your entire school operations through our childcare app and website. Save time and money by streamlining core administrative functions while raising the bar for the parent experience with professional communications, easy-to-access portals, and the opportunity for real-time updates from the classroom.



PARENTS: Engage with your child’s activities that are shared from school and easily message your child’s staff. You can also invite other family members / nannies / grandparents to engage or share your child’s activities. Plus, you can pay tuition online.


CONTACTLESS SIGN IN/OUT : Parents can sign in-out students contactless using QR code or Curbside GeoLocation.

STUDENT ATTENDANCE: Replace paper sheets with digital SIGN IN-OUT. Record student attendance, absences (add notes) and transfer to different rooms. Generate BEST industry standard reporting from our website to satisfy childcare LICENSING needs. (Also has OFFLINE MODE to run without network)

PARENT KIOSK: Parents can drop off and pick up children easily (optional use of a 4-digit pin). Record SIGNATURES and capture answers with DROP-OFF form. Charge payments based on their HOURLY attendance and collect LATE FEE.

STAFF TIMECARD: Staff can CHECK-IN from the app using 4-digit pin. Build REPORTS of their timecard from website for PAYROLL.

TRACK RATIOS: Always be licensing-compliant. Track ratios in real time from the app for all your rooms.

PHOTOS and VIDEOS: Send any number of photos and videos, and tag students with one click on our daycare app. Unlimited storage and sent to parents with one tap.

LEARNING: Record custom student activities and attach development skills like fine motor, social behavior, language and more.

DAILY SHEETS: Send daily activities for infants/toddlers and record Diapers, Bottles, Naps, Meals and Bathroom visits. Reports are sent to parents automatically.

BILLING: Create and send invoice to parents easily. Manage all billing transactions, payments, refunds and credits from the app.

INCIDENTS: Record all information related to any student incidents, send the report to parents and get their signature.

CALENDAR: Share upcoming events with parents easily for any day and month.

PARENT COMMUNICATION: You can send a message, text or email to parents instantly. Have their phone number and call if needed.

MANAGE CENTER: Keep your entire student and family database in your fingertips. Setup registration and maintain roster online.

REPORTS: Detailed reports for everything you do is available from website for student attendance, staff timecard, billing (payments/invoices) and entire roster.

INTEGRATIONS: Procare Connect integrates seamlessly with all major SIS (student database) systems, Quickbooks (accounting systems), payroll systems and much more.

Send NEWSLETTER, view attendance reports, and run BILLING automated plans

Set up Tuition or Attendance Billing Plans with Online Payments for Daily/Weekly/Monthly cycles. Use Procare Connect for all your accounting needs.

BEFORE / AFTER SCHOOL billing with LATE fee can be set up

New REGISTRATION system to manage waitlist, applied and active roster

Complete childcare management and daycare software features, e.g. student / family information, immunizations, reporting and more.

What’s New

Version 4.17.0

-Updated Activity icons

Ratings and Reviews

4.9 out of 5
61K Ratings

61K Ratings

poppysseed ,

I love this app!

My daughter is in her 2nd year of pre-k at our local private preschool. She loves school so much already! I love that this app allows me to know what she is learning during the time she is at school. From the time the children get to school they sign them in, and when you pick them up (or any pre authorized adult) they sign the children out. So you know when your child got to and from school! Which is great if you’re in my shoes because her father and I split so I love knowing that him and his family do their part in raising her correctly too. Depending on what your school does, they can post pictures, activities, announcements, and even private messages to parents of certain children that they need to talk to the parent about. I love being able to see what book they are reading, what they have learned in the day, fun crafts, snack time, music time, etc. the thing I like the most is one child can have multiple accounts. So my daughters father has his own & I have mine. He cannot read the private messages that her teacher and I discuss which is nice because I love having my privacy. Also, this app has made it so easy to make payments for tuition. 10/10 from me! Sure they may have a few issues but it’s once in a blue moon.

Preschool & Parent ,

Lifesaving app for preschool!

As a Preschool Director of 65+ students and 10 staff members, this app has improved my job immensely. Tuition collection was the easiest ever, ongoing balances for additional charges, automatically calculated late fees, allows for recurring scheduled payments. Parents have given tons of positive feedback during the 2 weeks of piloting this. Attendance, sign in sheets, incident reports, toddler charts, potty training charts, notes and videos for documentation (can use staff view only feature) are all in one place and paperless! You can print reports of any kind for licensing. Best feature is instant communication with parents and notifications of injuries, needing picked up for illness/injury with alert and text message capability. Great customer service but sometimes takes an hour for them to respond to messages. Would love updated themes and options for newsletters and ability to switch profiles since my child also attends the school so I have a staff and parent profile. So worth the monthly cost! We paid the year subscription to get a discount. Lifesaver of an app!!

BrittneeAD ,

Work Usage Bonus

It’s wonderful to use to keep up to date with parents and their little ones. I enjoy the features such as the allergy section so I can verify that what they are eating/drinking is a-ok. This is especially helpful right now. I am a preschool then the after school teacher and this is very useful when it comes to my after school kids. I am able to keep in touch with parents and send messages for them to pass along to my kids. While our school is closed down right now, I very much love the fact I am able to check up on everyone. My only suggestion (unless I’ve missed it) is to always list the child’s name in each selection (such as messaging, sending photos, etc.) due to the fact I may have started one and have to come back to it. Whether that be at home or school. Life/kid troubles happen and I do not want to be messaging the wrong parent about another student accidentally, just due to walking away.

App Privacy

The developer, Procare Software, LLC, indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy.

Data Linked to You

The following data may be collected and linked to your identity:

  • Identifiers
  • Usage Data

Data Not Linked to You

The following data may be collected but it is not linked to your identity:

  • Contact Info
  • Diagnostics

Privacy practices may vary, for example, based on the features you use or your age. Learn More

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