WhenWorks: Find a Time
Group plans without the polls
Only for iPhone
Free · Designed for iPhone. Not verified for macOS.
iPhone
Plans start here. Find a time everyone's free without the back-and-forth — and your calendar never leaves your phone.
Stop texting "does Thursday work?" to twelve people.
WhenWorks finds the time everyone is free, without the back-and-forth in group chats. No polls. No links. No sharing your calendar with strangers.
Three taps and everyone's in.
— HOW IT WORKS —
1. Create an event. Name it. Pick a date range. Invite your people.
2. Each person's calendar is read on their own device. Only free/busy windows are shared — never event names, descriptions, or attendees.
3. The group sees overlapping free times, votes, and the best time wins.
That's it. You'll never write "does anyone do Saturday?" again.
— BUILT FOR FRIENDS, NOT MEETINGS —
WhenWorks is for the dinners, the weekends away, the family catch-ups, the footy team trips, the hen's nights, the book clubs, the cousins flying in. Up to 100 people per event.
It's not for booking 1:1 sales calls. (Use Calendly.) It's not for company all-hands. (Use Outlook.) It's for the plans that matter — the social ones.
— PRIVATE BY ARCHITECTURE —
Your calendar data never leaves your phone. Not to our servers. Not to anyone. Ever.
We built WhenWorks on Apple's CloudKit and EventKit, so the only thing that ever syncs through the cloud is whether you're free at a given time — never the events themselves. We can't read your calendar even if we wanted to. We don't.
No analytics SDKs. No third-party trackers. No advertising. Sign in with Apple, and that's the only identifier we ever see.
— FEATURES —
• Reads your calendar locally — Apple, Google, Outlook, Exchange (anything synced to iOS)
• Or skip calendar access entirely and mark your free times by hand
• Multi-timezone support — auto-converts for friends overseas
• Ranked-choice voting — first / second / third
• Beautiful confirmation screen with one-tap "Add to Calendar"
• Invite by share link, QR code, or 6-character code
• Per-event member roles (lead vs. member)
• Local notifications — never marketing, only event updates
— WHAT'S COMING —
WhenWorks is free at launch with no limits other than the 100-person ceiling. A paid "Pro" tier will arrive later for groups of 9 or more, and everything you create today will keep working.
We'll always be transparent about what changes and when.
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Bug fixes
The developer, Marc Ravida, indicated that the app’s privacy practices may include handling of data as described below. For more information, see the developer’s privacy policy .
Data Not Collected
The developer does not collect any data from this app.
Accessibility
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Information
- Seller
- Marc Ravida
- Size
- 2.7 MB
- Category
- Productivity
- Compatibility
Requires iOS 18.6 or later.
- iPhone
Requires iOS 18.6 or later. - Mac
Requires macOS 15.6 or later and a Mac with Apple M1 chip or later. - Apple Vision
Requires visionOS 2.6 or later.
- iPhone
- Languages
- English
- Age Rating
4+
- 4+
- Copyright
- © 2026 Marc Ravida