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Be More Productive With Shortcuts

How Shortcuts make your apps more efficient.

By letting you automate frequent or cumbersome tasks, Shortcuts has become a productivity favorite on Mac.

Send a stock response in Mail, open every note with a specific tag in Notes, or switch on your smart light bulbs. You can also automate across multiple apps to, say, batch-edit photos, move text from your writing app into a page-layout app, or open every app and document you need to start your workday. You can even choose how each window is arranged.

The Gallery is filled with helpful, ready-to-run shortcuts.

To get started, launch the Shortcuts app and follow these tips. Then try them out with the apps below.

Start with the Gallery

In the Gallery, you’ll find ready-to-use shortcuts to get started with. For example, Split Screen 2 Apps arranges app windows to make multitasking easier. Bulk Tag Notes adds tags to multiple notes at once. Turn Text Into Audio converts a text file or pasted text into an audio file you can listen to anywhere. And Rename Files does just what the name suggests, letting you add or replace text in filenames.

Whether you add or create a shortcut on Mac, iPhone, or iPad, it’ll sync across all your devices and appear under All Shortcuts.

Create and customize

Ready to create your own shortcut or tailor an existing one to your workflows? Use the Mac-native editor in the Shortcuts app. Drag actions within a shortcut to reorder them, or drag a new action from the list on the right to add it. Quick tip: The Next Action Suggestions feature (under Categories > Suggestions) recommends a next building block for your shortcut, based on the blocks you’ve already added.

The editor shows potential actions to add to a shortcut.

Integrate Automator and AppleScript

Have existing Automator workflows you can’t live without? Just drag one into the Shortcuts app to convert it to a shortcut! The most popular Automator actions have also been integrated into Shortcuts, including those that run AppleScript and shell scripts.

Access your shortcuts everywhere

For quick access to any shortcut, add it to Share menus, your menu bar, the Quick Actions menu in the Finder, or the Touch Bar.

To do so, open the shortcut in the Shortcuts app, click the Shortcut Details button (which looks like three control sliders), and check the appropriate boxes. Of course, all your shortcuts are also accessible via Spotlight search or by asking Siri.

Share your shortcuts

Sharing a shortcut is as easy as sending a link using the standard share button. When you receive a link shared by someone else, simply follow the prompts to add that shortcut to your Mac.

Check out these Mac favorites that work with Shortcuts:

Work with text

    Craft - Docs and Notes Editor

    Edit Documents, Notes & Ideas

    VIEW

    Ulysses | Writing App

    Write, note taking, journaling

    VIEW

    Bear – Markdown Notes

    Create, Tag, Export, Encrypt

    VIEW

    Drafts

    Where text starts

    VIEW

    Tot

    Your tiny text companion.

    VIEW

    Pages

    Documents that stand apart

    VIEW

    Paste - Clipboard Manager

    Copy, organize & transfer data

    VIEW

    Noted․ - Record Every Moment

    Bring notes and audio together

    VIEW

    Taio - Markdown & Text Actions

    Ultimate text processing app

    VIEW

    Text Workflow

    Automate text transformations

    VIEW

    LookUp: English dictionary

    Learn a new word every day

    VIEW

Be creative

    Pixelmator Pro

    Pro image editing for everyone

    VIEW

    Acorn 7

    Image editing for humans

    VIEW

    Darkroom: Photo & Video Editor

    Video, Portrait, & RAW Photos

    VIEW

    forScore

    Turbocharge your sheet music

    VIEW

    Claquette - GIF & Video Tool

    Capture, Edit & Convert Video

    VIEW

Boost your productivity

    Things 3

    Organize your life

    VIEW

    Airmail 5

    Lightning Fast Mail Client

    VIEW

    OmniFocus 3

    Accomplish More Every Day

    VIEW

    PCalc

    The Best Calculator

    VIEW

    Soulver 3

    Notepad, meet calculator.

    VIEW

    OmniGraffle 7

    Graphics & Design

    VIEW

    OmniOutliner 5

    Think, write, do.

    VIEW

    Tasks: To Do Lists & Planner

    Track Habit, Project, Reminder

    VIEW

    Planny • Daily Planner

    To do list, Focus, Teamwork

    VIEW

    Numbers

    Create impressive spreadsheets

    VIEW

    Keynote

    Build stunning presentations

    VIEW

    PDF Squeezer 4

    Compressing PDF Files Quickly

    VIEW

    Diagrams

    Diagram & Flowchart Editor

    VIEW

    OmniPlan 4

    Powerful project management

    VIEW

    Yoink - Improved Drag and Drop

    Your File and Snippet Shelf

    VIEW

    ShareBot for Shortcuts

    Run Shortcuts From Share Menus

    VIEW

Master your schedule

    Fantastical - Calendar

    Reminders & Todo List

    VIEW

    Orbit: Time-based Invoicing

    Track time & send invoices

    VIEW

    TickTick:To-Do List, Calendar

    Planner, Reminders & Habit

    VIEW

    Tyme 3 - Time Tracking

    Powerful Time Keeping

    VIEW

    Timery for Toggl

    Easy time tracking with Toggl

    VIEW

    Focus - Time Management

    Productivity Timer

    VIEW

    Session - Pomodoro Focus Timer

    Keep track time, study & work

    VIEW

    Crew Messaging and Scheduling

    Team chat + schedule planner

    VIEW

Stay in the know

    Reeder 5.

    News Reader.

    VIEW

    Fiery Feeds: RSS Reader

    A news reader for power users

    VIEW

    GoodLinks

    Save links, read later.

    VIEW

    lire

    Full-text RSS

    VIEW

    An Otter RSS Reader

    An okay minimalistic RSS app

    VIEW

    Pins for Pinboard

    Modern Pinboard app for 2022

    VIEW

    MusicHarbor - Track New Music

    RSS for album & song releases

    VIEW

Manage your life

    Grocery - Smart Shopping List

    Plan, shop, cook, repeat

    VIEW

    Streaks

    The habit-forming to-do list

    VIEW

    Dark Noise

    White noise, refined.

    VIEW

    WaterMinder - Water Tracker

    Daily Hydration Drink Reminder

    VIEW

    CardPointers for Credit Cards

    Earn more points & cashback

    VIEW

Manage your Mac

    Shortery

    Automation for Shortcuts

    VIEW

    Shortcut Remote Control

    Voice-Control your Computer

    VIEW

    Mirror Magnet

    Desktop Camera Viewer

    VIEW

    HazeOver • Distraction Dimmer™

    Focus and reduce visual noise

    VIEW

    Actions

    Useful actions for Shortcuts

    VIEW

    Transloader

    Manage downloads remotely

    VIEW

    Network Radar

    Scan and monitors your network

    VIEW

Helpful tools

    Kaleidoscope 3

    Spot and merge differences

    VIEW

    Codye

    Present your code

    VIEW

    Morpho Converter

    Unit and currency conversions

    VIEW

    Dice by PCalc

    The Best Random Numbers

    VIEW